Grounds Maintenance 2022
• Choice Housing
• Choice Housing
Publication reference: 2022/S 000-000253 
Publication date: 5 January 2022
F02: Contract notice
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
Choice Housing
Leslie Morrell House 37 – 41 May Street
Belfast
BT1 4DN
Contact
Contractschoice-housing.org
Email

Country
United Kingdom

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NUTS codeUK – United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer’s address
https://etendersni.gov.uk/epps
one.1) Name and addressesI.1) Name and addresses
Choice Housing
Leslie Morrell House 37 – 41 May Street
Belfast
BT1 4DN
Email

Country
United Kingdom
NUTS code
UK – United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer’s address
https://etendersni.gov.uk/epps
one.2) Information about joint procurementI.2) Information about joint procurement
The contract involves joint procurement
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://Etendersni.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authorityI.4) Type of the contracting authority
Body governed by public law
one.5) Main activityI.5) Main activity
Housing and community amenities

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
PRN1485 Grounds Maintenance 2022
two.1.2) Main CPV codeII.1.2) Main CPV code
• 77314000 – Grounds maintenance services
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
This CFT is for a replacement contract for the grounds maintenance of all Association properties. The contract is comprised of core tasks such as grass cutting, turf maintenance, hedge and shrub maintenance, hard surface cleaning and weed control, leaf clearance, young tree maintenance and full tree surveys for some identified sites. The contract also includes for additional services such as tree surgery and major renewals/upgrades on a Schedule of Rates basis. This procurement is for an overall 7 year contract in 4 Lots (to correspond with the Association’s maintenance management practices): South East (Lot 1); North East (Lot 2); North West (Lot 3); and South West (Lot 4).
two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £4,060,000
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
South East
Lot No
1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77312100 – Weed-killing services
• 77314100 – Grassing services
• 77211500 – Tree-maintenance services
• 77211400 – Tree-cutting services
• 77340000 – Tree pruning and hedge trimming
• 45112712 – Landscaping work for gardens
• 45112700 – Landscaping work
• 45112710 – Landscaping work for green areas
• 71421000 – Landscape gardening services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKN – Northern Ireland
two.2.4) Description of the procurementII.2.4) Description of the procurement
This CFT is for a replacement contract for the grounds maintenance of all Association properties. The contract is comprised of core tasks such as grass cutting, turf maintenance, hedge and shrub maintenance, hard surface cleaning and weed control, leaf clearance, young tree maintenance and full tree surveys for some identified sites. The contract also includes for additional services such as tree surgery and major renewals/upgrades on a Schedule of Rates basis. This procurement is for an overall 7 year contract in 4 Lots (to correspond with the Association’s maintenance management practices): South East (Lot 1); North East (Lot 2); North West (Lot 3); and South West (Lot 4).
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: Cost / Weighting: 70
Cost criterion – Name: quality / Weighting: 30
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £4,060,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
North East
Lot No
2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77312100 – Weed-killing services
• 77314100 – Grassing services
• 77211500 – Tree-maintenance services
• 77211400 – Tree-cutting services
• 77340000 – Tree pruning and hedge trimming
• 45112712 – Landscaping work for gardens
• 45112700 – Landscaping work
• 45112710 – Landscaping work for green areas
• 71421000 – Landscape gardening services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKN – Northern Ireland
two.2.4) Description of the procurementII.2.4) Description of the procurement
This CFT is for a replacement contract for the grounds maintenance of all Association properties. The contract is comprised of core tasks such as grass cutting, turf maintenance, hedge and shrub maintenance, hard surface cleaning and weed control, leaf clearance, young tree maintenance and full tree surveys for some identified sites. The contract also includes for additional services such as tree surgery and major renewals/upgrades on a Schedule of Rates basis. This procurement is for an overall 7 year contract in 4 Lots (to correspond with the Association’s maintenance management practices): South East (Lot 1); North East (Lot 2); North West (Lot 3); and South West (Lot 4).
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: cost / Weighting: 70
Cost criterion – Name: quality / Weighting: 30
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £4,060,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
North West
Lot No
3
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77312100 – Weed-killing services
• 77314100 – Grassing services
• 77211500 – Tree-maintenance services
• 77211400 – Tree-cutting services
• 77340000 – Tree pruning and hedge trimming
• 45112712 – Landscaping work for gardens
• 45112700 – Landscaping work
• 45112710 – Landscaping work for green areas
• 71421000 – Landscape gardening services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKN – Northern Ireland
two.2.4) Description of the procurementII.2.4) Description of the procurement
This CFT is for a replacement contract for the grounds maintenance of all Association properties. The contract is comprised of core tasks such as grass cutting, turf maintenance, hedge and shrub maintenance, hard surface cleaning and weed control, leaf clearance, young tree maintenance and full tree surveys for some identified sites. The contract also includes for additional services such as tree surgery and major renewals/upgrades on a Schedule of Rates basis. This procurement is for an overall 7 year contract in 4 Lots (to correspond with the Association’s maintenance management practices): South East (Lot 1); North East (Lot 2); North West (Lot 3); and South West (Lot 4).
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: cost / Weighting: 70
Cost criterion – Name: qualtiy / Weighting: 30
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £4,060,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
South West
Lot No
4
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77312100 – Weed-killing services
• 77314100 – Grassing services
• 77211500 – Tree-maintenance services
• 77211400 – Tree-cutting services
• 77340000 – Tree pruning and hedge trimming
• 45112712 – Landscaping work for gardens
• 45112700 – Landscaping work
• 45112710 – Landscaping work for green areas
• 71421000 – Landscape gardening services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKN – Northern Ireland
two.2.4) Description of the procurementII.2.4) Description of the procurement
This CFT is for a replacement contract for the grounds maintenance of all Association properties. The contract is comprised of core tasks such as grass cutting, turf maintenance, hedge and shrub maintenance, hard surface cleaning and weed control, leaf clearance, young tree maintenance and full tree surveys for some identified sites. The contract also includes for additional services such as tree surgery and major renewals/upgrades on a Schedule of Rates basis. This procurement is for an overall 7 year contract in 4 Lots (to correspond with the Association’s maintenance management practices): South East (Lot 1); North East (Lot 2); North West (Lot 3); and South West (Lot 4).
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: cost / Weighting: 70
Cost criterion – Name: quality / Weighting: 30
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £4,060,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contractIII.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contractIII.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate
Date
4 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 4 June 2022
four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders
Date
4 February 2022
Local time
12:30pm

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
High Court
Belfast
Country
United Kingdom

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