Time limit for receipt of tenders or requests to participate

Date: 07/10/2020

Local time: 12:00

The Scottish Ministers require transcription services on behalf of the Scottish Child Abuse Inquiry. A verbatim reporting service is required which will provide a real-time transcript to the Inquiry panel and other team members, along with the legal representatives of core participants, during hearings both in its public hearing venue and by remote delivery online.

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United Kingdom-Glasgow: Law-courts-related administrative services

2020/S 173-419287

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scottish Government
Postal address: 4 Atlantic Quay
Town: Glasgow
NUTS code: UKM SCOTLAND
Postal code: G2 8LU
Country: United Kingdom
E-mail:
Telephone: +44 1412442217

Internet address(es):

Main address: http://www.scotland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Scottish Child Abuse Inquiry — Transcription Services — On-site and Remote Delivery

Reference number: Case 531628

II.1.2)Main CPV code

75231100 Law-courts-related administrative services

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Ministers require transcription services on behalf of the Scottish Child Abuse Inquiry. A verbatim reporting service is required which will provide a real-time transcript to the Inquiry panel and other team members, along with the legal representatives of core participants, during hearings both in its public hearing venue and by remote delivery online. The edited and corrected version of that transcript will be provided to the Inquiry the following day and become part of the permanent record of the inquiry.

II.1.5)Estimated total value

Value excluding VAT: 4 542 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32232000 Video-conferencing equipment

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

Main site or place of performance:

Central Edinburgh.

II.2.4)Description of the procurement:

The Scottish Ministers require transcription services on behalf of the Scottish Child Abuse Inquiry. To fulfil its Terms of Reference, the Inquiry will hold Public Hearings at its hearing venue and by remote link. At such Public Hearings, a verbatim reporting service is required to provide a real-time transcript to the Inquiry panel and other team members, along with the legal representatives of core participants, during hearings both in its public hearing venue and by remote delivery online. The service provider must be capable of providing secure video conferencing services, providing access and use by customer and approved participants of a secure audio or video conferencing platform and functionality made available by the service provider to the customer and participants for the remote public hearings. The edited and corrected version of that transcript will be provided and become part of the permanent record of the Inquiry.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Cost criterion – Name: Cost / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 4 542 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2021

End: 28/02/2025

This contract is subject to renewal: yes

Description of renewals:

The contract allows for an extension for up to an additional 12 months between 1 March 2025 to 28 February 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Financial Ratios (ESPD 4B6) — Bidders must demonstrate a Current Ratio of 1 (one) or more.

Current ratio will be calculated as follows: net current assets divided by net current liabilities.

Minimum level(s) of standards possibly required:

Bidders must have in place the following minimum insurance levels:

— public liability insurance (in the sum not less) — GBP 1 000 000,

— professional indemnity insurance (in the sum not less) — GBP 1 000 000

— employer’s liability insurance — GBP 5 000 000.

Such insurance must be maintained for the duration of the contract and for a minimum of 5 years following the expiry or termination of the contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

N/A

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/10/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16942. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

N/A

The contracting authority does not intend to include any community benefit requirements in this contract for the following reason:

Not suitable due to the nature of these services.

(SC Ref:627865)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court and Justice of the Peace Court
Postal address: 27 Chambers Street
Town: Edinburgh
Postal code: EH11LB
Country: United Kingdom
Telephone: +44 1312252525

Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland)

Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/09/2020