Time limit for receipt of tenders or requests to participate

Date: 06/11/2020

Local time: 15:00

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the employment agencies Act 1973) when introducing agency workers for assignments with the client.

If you want help with winning this tender, then take a look at our Tender Writers page.

United Kingdom-Belfast: Supply services of personnel including temporary staff

2020/S 195-473217

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Department of Finance
Postal address: Bruce Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT2 7JD
Country: United Kingdom
E-mail:

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Temporary Agency Workers for Northern Ireland Civil Service, Agencies and Non Departmental Public Bodies

Reference number: 3125899

II.1.2)Main CPV code

79620000 Supply services of personnel including temporary staff

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the employment agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.1.5)Estimated total value

Value excluding VAT: 425 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

DfC Administration Roles and Corporate Functions

Lot No: 1

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Administration Roles and Corporate Functions (Excluding DfC)

Lot No: 2

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 58 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Professional and Technical.

Lot No: 3

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for three periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Environmental, Scientific Services and Medical

Lot No: 4

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Agricultural, Environmental and Conservation

Lot No: 5

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 11 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Ancillary and Industrial

Lot No: 6

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This Contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing Agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Legal

Lot No: 7

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary agency workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Youth and Social Care

Lot No: 8

II.2.2)Additional CPV code(s)

79620000 Supply services of personnel including temporary staff

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

This contract is for the provision of temporary Agency Workers as defined by Regulation 3 of the Agency Workers Regulations (Northern Ireland) 2011 (AWRs). The contractor shall act as an employment business (as defined in Section 13(3) of the Employment Agencies Act 1973) when introducing agency workers for assignments with the client. The contractor shall undertake the services of supplying agency workers to work temporarily for and under the supervision and direction of the client, including undertaking searches for appropriately qualified staff, undertaking pre-supply checks, contracting with, paying and taxing temporary staff, and general administration relating to the day to day supply of temporary staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract term shall commence on award of the contract for a period of 2 years with options to extend for 3 periods of up to 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 052-124934

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/11/2020

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 04/02/2021

IV.2.7)Conditions for opening of tenders

Date: 06/11/2020

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Contract participants all organisations listed in the specification schedule are party to this contract. Please note that during the pre-market engagement, potential bidders were informed that the department for communities would tender their administration roles separately. This is no longer the case and the DfC roles are now included in this contract in lot 1 contract monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory. Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement. Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The authority expressly reserves the rights:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

(iv) to award contract(s) in. stages. In no circumstances will the authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Town: Belfast
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2020