Time limit for receipt of tenders or requests to participate

Date: 03/11/2020

Local time: 12:00

Term maintenance contract for an all-inclusive comprehensive annual inspection, servicing and maintenance contract [with provisional associated replacement works, including smoke/heat/CO detectors] to approximately 815 domestic [flats/houses] and 1 commercial [in offices] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water and heating systems as categorised under the right to repair statutory scheme in the employer’s tenanted flats/houses (which quantity may vary from time to time) in Barlanark, Glasgow G33.

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United Kingdom-Glasgow: Gas appliance maintenance services

2020/S 195-473220

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Calvay Housing Association Ltd
Postal address: 16 Calvay Road
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G33 4RE
Country: United Kingdom
Contact person: Tricia Thomson
E-mail:

Internet address(es):

Main address: www.calvay.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Calvay HA Gas Servicing and Maintenance 2021

Reference number: 6301

II.1.2)Main CPV code

50531200 Gas appliance maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

Term maintenance contract for an all-inclusive comprehensive annual inspection, servicing and maintenance contract [with provisional associated replacement works, including smoke/heat/CO detectors] to approximately 815 domestic [flats/houses] and 1 commercial [in offices] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water and heating systems as categorised under the right to repair statutory scheme in the employer’s tenanted flats/houses (which quantity may vary from time to time) in Barlanark, Glasgow G33.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50720000 Repair and maintenance services of central heating

II.2.3)Place of performance

NUTS code: UKM82 Glasgow City

Main site or place of performance:

Barlanark G33.

II.2.4)Description of the procurement:

The tender documents comprise the ESPD document [minimum selection standards]; the specification of works [contract and tender pricing document]; and the tender quality questionnaire [TQQ].

The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the contract sum stated on the form of tender.

The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

  • price (tender): deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting;
  • quality: out of 100 for your TQQ submission, ranked in relation to the other candidates.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: TQQ quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021

End: 31/03/2022

This contract is subject to renewal: yes

Description of renewals:

The initial contract period is from 1 April 2021 to 31 March 2022, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31 March 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Refer to ‘Instructions to Contractors and Project Criteria’ at pages 3-10 of the specification of works.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer instructions to contractors and project criteria pages 5-6 in the specification of works and ESPD pages 7-8 for full list of minimum criteria.

[2C.1] it is the employer’s preference that the contractor does not rely on the capacity of others;

[2D.1] It is the employer’s preference that inspection, servicing and certification are not sub-contracted;

[4A.1] tendering contractors delivering the services/works must be gas safe registered, relevant to the requirements of this contract, at both company and operative level;

[4B.5] the minimum insurance requirements, relevant to this contract, which the candidate holds [or confirms will be placed prior to date of contract] are GBP 5 million cover for public liability; GBP 10 million cover for employer’s liability; GBP 150 000.00 for contract works or all risks cover and GBP 250 000.00 cover for professional indemnity insurance;

[4C.1.2] contractors must include evidence of experience of a minimum of two completed gas maintenance term contracts;

[4C.6] gas engineers delivering the services must be GasSafe registered and hold the full domestic ACS qualification;

[4C.6] all operatives delivering the services must be UKATA [or equal] asbestos awareness trained;

[4C.6] detector installers delivering the services must be certified Aico ‘Expert Installer LD2 CPD trained’ or equivalent;

[4D.1] your company must be [or agree to do so prior to contract] accredited with UKAS for compliance in accordance with ISO 9001&14001 or [4C.2] demonstrate you operate an effective quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively;

[4D.1] your company must be [or agree to do so prior to contract] accredited with BS OHSAS 18001 or 45001 or have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

GasSafe registered Gas and Heating Engineers

III.2.2)Contract performance conditions:

Refer ‘Instructions to Contractors and Project Criteria’ at pages 3-10 of the specification of works.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/11/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/11/2020

Local time: 12:00

Place:

16 Calvay Rd, Glasgow G33 4RE or remotely to comply with Covid-19 restrictions.

Information about authorised persons and opening procedure:

Housing Association staff and committee members in accordance with HA procedures.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Refer ‘Instructions to Contractors and Project Criteria’ at pages 3-10 of the specification of works.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=632279.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Refer specification of works, schedule 9.

(SC Ref:632279)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Glasgow Sheriff Court
Postal address: 1 Carlton Place
Town: Glasgow
Postal code: G5 9TW
Country: United Kingdom
E-mail:
Telephone: +44 1414298888

Internet address: www.scotcourts.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2020