Time limit for receipt of tenders or requests to participate

Date: 02/11/2020

Local time: 14:00

The BBC is acting on its own, and on behalf of its commercial subsidiaries within BBC Commercial Holdings Ltd, including BBC Studios, to conduct a competitive procurement with the intention of establishing a framework of service providers who will deliver corporate travel management and booking services. The service providers will manage complex and customised travel bookings for the BBC which predominantly includes 10 passengers, or more.

If you want help with winning this tender, then take a look at our Bid Writing page.

United Kingdom-London: Travel management services

2020/S 195-473201

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The British Broadcasting Corporation (BBC)
Postal address: Broadcasting House, Portland Place
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: W1A 1AA
Country: United Kingdom
Contact person: Mark Brice
E-mail:
Telephone: +44 1234567890
Fax: +44 1234567890

Internet address(es):

Main address: http://www.bbc.co.uk/supplying/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk/

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Specialist Travel Booking Services

II.1.2)Main CPV code

63516000 Travel management services

II.1.3)Type of contract

Services

II.1.4)Short description:

The BBC is acting on its own, and on behalf of its commercial subsidiaries within BBC Commercial Holdings Ltd, including BBC Studios, to conduct a competitive procurement with the intention of establishing a framework of service providers who will deliver corporate travel management and booking services. The service providers will manage complex and customised travel bookings for the BBC which predominantly includes 10 passengers, or more.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The BBC is acting on its own, and on behalf of its commercial subsidiaries within BBC Commercial Holdings Ltd, including BBC Studios, to conduct a competitive procurement with the intention of establishing a framework of service providers who will deliver corporate travel management and booking services. The service providers will manage complex and customised travel bookings for the BBC which predominantly includes 10 passengers, or more.

Due to the diverse range of content made by the BBC and its subsidiaries, travel is undertaken to wide-range of global destinations.

Production related travel could include coverage of breaking news stories, filming of programmes, and broadcasting of planned global events. The services providers will devise bespoke booking solutions to meet distinct requirements, which can be planned for a number of months in advance, or arranged within short notice; delivering value for money with every booking. This is in addition to range of other business and operational travel requirements.

The value of the contract covers the maximum total spend over the contracts term, including extensions — incorporating fares, fees to the service providers, in addition to the cost of bookings made by BBC Commercial Holdings Ltd. It is not indicative of what the appointed service providers will be remunerated for their services, or what the BBC is committed to spend through the contract.

The value of spend for the contract, is expected to range between — GBP 6 000 000 and GBP 12 000 000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/01/2021

End: 05/01/2025

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Following the Initial framework contract period, the framework agreement shall be automatically extended for up to two periods of 12 months, such extensions to occur on the second and third anniversaries of the commencement date.

If the BBC does not wish for the framework agreement to be automatically extended, it will give written notice as outlined in the tender documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps:

1) Register your company on the BravoSolution e-Tendering portal (this is only required once):

1.1 Go to https://bbc.bravosolution.co.uk

1.2 Click the link on the login page to register

1.3 Accept the terms and conditions and click ‘Continue’

1.4 Enter your correct business and user details

1.5 Note the username you chose and click ‘Save’ when complete

1.6 You will shortly receive an email with your temporary password.

2) Express an interest in the tender:

2.1 Login to the portal with the username/password

2.2 Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)

2.3 Click on the relevant PQQ/ITT to access the content

2.4 Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs page. (This is a secure area reserved for your projects only

2.5 You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender:

3.1 Click ‘My Response’ under PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)

3.2 You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

3.3 Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available)

3.4 You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2020

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/03/2021

IV.2.7)Conditions for opening of tenders

Date: 02/11/2020

Local time: 14:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Business and Property Courts of England and Wales – TCC
Postal address: Rolls Building, 7 Rolls Building, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2020