Time limit for receipt of tenders or requests to participate

Date: 05/10/2020

Local time: 08:00

PQQ Principal Contractor Access Infrastructure and Timber Pond Infill, Pembroke Dock Marine

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United Kingdom-Pembrokeshire: Works for complete or part construction and civil engineering work

2020/S 174-421530

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Milford Haven Port Authority
Postal address: Gorsewood Drive, Milford Haven
Town: Pembrokeshire
Postal code: SA73 3ER
Country: United Kingdom
Contact person: Caroline Thomas
Telephone: +44 1646696100

Internet address(es):

Main address: www.mhpa.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1129

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Other type: Port

I.5)Main activity

Other activity: Pilotage services

Section II: Object

II.1)Scope of the procurement


PQQ Principal Contractor Access Infrastructure and Timber Pond Infill, Pembroke Dock Marine

II.1.2)Main CPV code

45200000 Works for complete or part construction and civil engineering work

II.1.3)Type of contract


II.1.4)Short description:

The access infrastructure and timber pond infill project is a key part of the Pembroke Dock Marine Development and will specifically include the construction of the following elements:

1) a new supersize access slipway; and

2) a new workboat berthing facility;

3) bulk infilling and surcharging of existing Timber Pond with excavated material.

The Port has appointed a lead consultant for the detail design of the slipway and berthing facility structures and will subsequently issue an ITT for the construction works for each of the elements listed above. Interested parties will be expected to have substantial experienced in the successful delivery of large civil engineering marine projects.

The PQQ documentation can be accessed by pasting the link below into your internet browser.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no



II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL1 West Wales and The Valleys

Main site or place of performance:

Pembroke Dock.

II.2.4)Description of the procurement:

The Port of Milford Haven is a trust port and is the UK’s top energy port and Wales’ busiest port handling around 20 % of Britain’s seaborne trade in oil and gas. The Port of Milford Haven also owns and operates Pembroke Port and Milford Dock.

The Port of Milford Haven has prepared a Development Plan for the strategic improvement of Pembroke Port, aligning itself with the Swansea Bay City Deal, named Pembroke Dock Marine. This UK and Welsh Government supported project will support the diversification of a strategic UK fossil fuel energy hub into a centre for the renewable energy industry. This will protect both the region and UK in terms of energy security, economy and inclusivity while also working towards achieving decarbonisation targets.

Pembroke Dock Marine comprises four separate but interrelated elements that together will build on an existing energy cluster that has grown around the Pembroke Dock area, in order to develop a world class centre for blue economic development.

The ERDF funded Pembroke Dock Access Infrastructure project is a key part of the Pembroke Marine Project and will specifically include the construction of the following:

1) a new supersize access slipway,

2) a new workboat berthing facility, and

3) infilling of the existing timber pond.

The principal contractor appointed must have substantial experience in the successful delivery of a large Civil engineering marine project or projects with a value in excess of GBP 10 million.

The slipway construction will involve demolition, capital dredging, piling, excavation, the construction of retaining walls and a new supersize concrete slipway together with associated temporary works, repairs to existing Quay walls, electrical and water distribution, network communications, SCADA and CCTV/security systems and the sequencing of the construction works to minimise disruption to the existing slipway operations.

The new workboat facility will involve modification of the existing Tee-Head building structure and access facility, structural modifications to the existing Ferry Terminal dolphins, new structural steel installations, the provision and fixing of 140 m of new pontoon mooring facilities and restraints, together with the installation of electrical and water distribution, network communications, SCADA and CCTV/security systems.

The timber pond infilling involves the deposition into the existing pond of approx. 40 000 m3 and the surcharging of a further (approx.) 15 000 m3 of excavated material with a significant component of rock (to be crushed on site as part of the works). The infill requires to be designed to achieve a controlled settlement with fill laid over a protective sand layer and carefully compacted in layers to accommodate a future construction of a large fabrication building over the Former Pond (not within the scope of the works).

The Timber Pond is a Grade II listed structure and it is anticipated that key features such as the existing limestone retaining wall and sloping stone revetment will be retained and protected or otherwise subject to minimal and localised disturbance through the works where this is unavoidable.

The successful contractor will be appointed as the principal contractor and compliance with all H&S Environmental and Ecological legislation, WEFO and SBCD procurement procedures and cross cutting themes will be mandatory.

The works will be undertaken under the NEC3 suite of contracts and the successful contractor will be expected to work collaboratively with the client and its appointed engineering design consultants, environmental and ecological consultants, project manager, NEC supervisor and quantity surveyor throughout the project.


It is anticipated the construction works contract will start in Q2 2021. However, ECI in the design process will be expected in Q1 2021.

Following evaluation of the PQQ returns it is envisaged a minimum number four and maximum number of six contractors will be invited to tender (ITT) for stage 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Objective criteria for choosing the limited number of candidates:

This is stage 1 of a two-stage process.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

Pembroke Dock Marine.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/10/2020

Local time: 08:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/10/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The PQQ can be access at the following link:


Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102420

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103810

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contractor shall ensure that all contracts with subcontractors and suppliers which the contractor intends to procure following the Award date, and which the contractor has not, before the date of this contract, already planned to award to a particular subcontractor or supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Requirements as stated in the procurement documents.

(WA Ref:103810)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: