Time limit for receipt of tenders or requests to participate

Date: 14/02/2020
Local time: 12:00
Cathedral School Trust are requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the school buildings. Further details can be found within the attached documents.
If you want help with winning this tender, then take a look at our Tender Writing page.

United Kingdom-Bristol: Building-cleaning services

2020/S 006-008765

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cathedral Schools Trust
Postal address: College Square
Town: Bristol
NUTS code: UKK11
Postal code: BS1 5TS
Country: United Kingdom
Contact person: Nigel Armstrong
E-mail:
Telephone: +44 7900784030Internet address(es):

Main address: https://www.cathedralschoolstrust.org/

Address of the buyer profile: https://www.cathedralschoolstrust.org/

I.2)Information about joint procurement
I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-Building-cleaning-services./5A7MQC33F4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/5A7MQC33F4
I.4)Type of the contracting authority

Body governed by public law
I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cathedral School Trust

 

II.1.2)Main CPV code

90911200
II.1.3)Type of contract

Services
II.1.4)Short description:

Cathedral School Trust are requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the school buildings. Further details can be found within the attached documents.

 

II.1.5)Estimated total value

Value excluding VAT: 1 350 000.00 GBP
II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

90911200
II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:

Bristol, City of.

 

II.2.4)Description of the procurement:

Cathedral Schools Trust are requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the school buildings. Further details can be found within the attached documents.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Contract management/staffing resources / Weighting: 25
Quality criterion – Name: Contractor/client reporting / Weighting: 10
Quality criterion – Name: Service expectations and delivery / Weighting: 20
Cost criterion – Name: Contract price — 3 year value / Weighting: 35
II.2.6)Estimated value

Value excluding VAT: 1 350 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2020
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

The criteria is detailed within the SQ documents.

 

II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned www.delta-esourcing.com as part of the request to participate process.

Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

 

In the 1st instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned to www.delta-esourcing.com as part of the standard questionnaire process.

Candidates will need to provide as part of the standard questionnaire process details of turnover, profit and capital and reserves for previous 3 years.

Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

 

Minimum level(s) of standards possibly required:

A statement of a minimum turnover level is detailed within the standard questionnaire documentation.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

 

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned (to www.delta-esourcing.com) as part of the standard questionnaire process.

Candidates will need to provide as part of the standard questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

 

Minimum level(s) of standards possibly required:

 

SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 8-9 of the SQ for further information.

Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold as a minimum or be willing to obtain the following levels of insurance cover:

— public liability insurance 5 000 000,00 GBP,

— employers liability insurance 5 000 000,00 GBP.

 

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/02/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

30 months from contract start date, depending on whether extension periods are taken up.

 

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

 

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-Building-cleaning-services./5A7MQC33F4

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/5A7MQC33F4

GO Reference: GO-202016-PRO-15774408

 

VI.4)Procedures for review
VI.4.1)Review body

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

06/01/2020