Time limit for receipt of tenders or requests to participate

Date: 07/01/2021

Local time: 12:00

The tender and subsequent framework agreement consists of 5 lots:

Lot 1: Conversion of a van based vehicle into a type b emergency ambulance;

Lot 2: Conversion of a base vehicle to form a mental health transport vehicle;

Lot 3: Conversion of a a base vehicle into a non-stretcher carrying patient transport vehicle;

Lot 4: Conversion of a base vehicle into a stretcher carrying patient transport vehicle;

Lot 5: Conversion of a car into a rapid response vehicle.

If you want help with winning this tender, then take a look at our Bid Writing page.

United Kingdom-Cambridge: Ambulance conversion services

2020/S 240-594961

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: East of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust
Postal address: Victoria House, Capital Park
Town: Cambridge
NUTS code: UK UNITED KINGDOM
Postal code: CB21 5XB
Country: United Kingdom
Contact person: James Richards
E-mail:
Telephone: +44 7798572028
Internet address(es):
Main address: www.eoecph.nhs.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://eoecph.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://eoecph.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Ambulance and Specialist Vehicle Conversions

Reference number: 19088

II.1.2)Main CPV code

50117200 Ambulance conversion services

II.1.3)Type of contract

Services

II.1.4)Short description:

The tender and subsequent framework agreement consists of 5 lots:

Lot 1: Conversion of a van based vehicle into a type b emergency ambulance;

Lot 2: Conversion of a base vehicle to form a mental health transport vehicle;

Lot 3: Conversion of a a base vehicle into a non-stretcher carrying patient transport vehicle;

Lot 4: Conversion of a base vehicle into a stretcher carrying patient transport vehicle;

Lot 5: Conversion of a car into a rapid response vehicle.

The resulting framework and subsequent further competitions is intended to support the recommendations of Lord Carter’s review into unwarranted variation in NHS ambulance services https://www.england.nhs.uk/publication/lord-carters-review-into-unwarranted-variation-in-nhs-ambulance-trusts/

II.1.5)Estimated total value

Value excluding VAT: 250 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Conversion of a Van-based Vehicle into a Type b Emergency Ambulance

Lot No: 1

II.2.2)Additional CPV code(s)

50117200 Ambulance conversion services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the conversion of a van based vehicle into a type b emergency ambulance.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 100 %

Cost criterion – Name: Price / Weighting: Pass / Fail

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This framework is for 2 years with the option of 2 x 1 year extensions.

II.2)Description

II.2.1)Title:

Conversion of a Base Vehicle to form a Mental Health Transport Vehicle

Lot No: 2

II.2.2)Additional CPV code(s)

50117200 Ambulance conversion services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the conversion of base vehicle to form a mental health vehicle.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 100 %

Cost criterion – Name: Price / Weighting: Pass / Fail

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This framework is for 2 years with the option of 2 x 1 year extensions.

II.2)Description

II.2.1)Title:

Conversion of a Base Vehicle into a Non-stretcher Carrying Patient Transport Vehicle

Lot No: 3

II.2.2)Additional CPV code(s)

50117200 Ambulance conversion services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the conversion of a base vehicle into a non-stretcher carrying patient transport vehicle.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 100 %

Cost criterion – Name: Price / Weighting: Pass / Fail

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This framework is for 2 years plus 1 plus 1 with the option of 2 x 1 year extensions.

II.2)Description

II.2.1)Title:

Conversion of a Base Vehicle into a Stretcher Carrying Patient Transport Vehicle

Lot No: 4

II.2.2)Additional CPV code(s)

50117200 Ambulance conversion services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the conversion of a a base vehicle into a stretcher carrying patient transport vehicle.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 100 %

Cost criterion – Name: Price / Weighting: Pass / Fail

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This framework is for 2 years with the option of 2 x 1 year extensions.

II.2)Description

II.2.1)Title:

Conversion of a Car into a Rapid Response Vehicle

Lot No: 5

II.2.2)Additional CPV code(s)

50117200 Ambulance conversion services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the conversion of a car into a rapid response vehicle.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 100 %

Cost criterion – Name: Price / Weighting: Pass / Fail

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This framework is for 2 years with the option of 2 x 1 year extensions.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)Conditions related to the contract

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/01/2021

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/01/2021

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The EoECPH is working collaboratively with NHS England and NHS Improvement on this procurement with an aim of providing a procurement compliant route to market for UK Ambulance Services wishing to procure vehicles suitable for Ambulances (type b emergency ambulances and rapid response vehicles) and Passenger Transport.

  • the framework will provide a legally compliant and competitive route to market to undertake further competitions for the conversion of specialist ambulance vehicles.;
  • the framework will support the recommendations Lord Carters’ review into unwarranted variation in NHS ambulance trusts;
  • the framework will provide opportunities and associated benefits for standardisation, including a national standardised van based doubled crewed accident and emergency ambulance in England.

The framework with have no direct award capability, and all call offs will be as a result of a further competition(s).

Please note the framework is for the conversions only, and not the supply of a base vehicle.

The framework is open to:

South Western Ambulance Service NHS Foundation Trust

South Central Ambulance Service NHS Foundation Trust and their subsidiary South Central Fleet Services Ltd

South East Coast Ambulance Service NHS Foundation Trust

London Ambulance Service NHS Trust

East of England Ambulance Service NHS Trust

East Midlands Ambulance Service NHS Trust

Yorkshire Ambulance Service NHS Trust

North East Ambulance Service NHS Foundation Trust and their subsidiary North East Ambulance Service Unified Solutions Limited

North West Ambulance Service NHS Trust

West Midlands Ambulance Service University NHS Foundation Trust

Welsh Ambulance Service NHS Trust

Northern Ireland Ambulance Service Health and Social Care Trust

Scottish Ambulance Service Board

Suppliers Instructions How to Express Interest in this Tender:

1) Register your company on the eSourcing portal (this is only required once)

— browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk and click the link to register;

— accept the terms and conditions and click ‘Continue’;

— enter your correct business and user details;

— note the username you chose and click ‘Save’ when complete;

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender

— login to the portal with the username/password;

— click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Selection Questionnaires or Invitations to Tender open to any registered supplier);

— click on the relevant PQQ/ITT to access the content;

— click the ‘Express Interest’ button at the top of the page;

— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only);

— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender

— click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).

VI.4)Procedures for review

VI.4.1)Review body

Official name: East of England NHS Collaborative Hub
Postal address: Victoria House, Capital Park
Town: Cambridge
Postal code: CB21 5XB
Country: United Kingdom
E-mail:
Telephone: +44 7798572028
Internet address: www.eoecph.nhs.uk

VI.5)Date of dispatch of this notice:

04/12/2020