Kingdom Housing Association – Gas Servicing and Reactive Maintenance 2021-2024
• Kingdom Housing Association
Publication reference: 2021/S 000-002603 
Publication date: 9 February 2021
F02: Contract notice
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
Kingdom Housing Association
11 Boston View
Glenrothes
KY6 2RE
Contact
David Todd
Email

Telephone
+44 1592631661
Country
United Kingdom

If you want help with winning this tender, then take a look at our Bid Writers page.

NUTS code
UKM72 – Clackmannanshire and Fife
Internet address(es)
Main address

Home


Buyer’s address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
one.2) Information about joint procurementI.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authorityI.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activityI.5) Main activity
Housing and community amenities

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
Kingdom Housing Association – Gas Servicing and Reactive Maintenance 2021-2024
two.1.2) Main CPV codeII.1.2) Main CPV code
• 50531200 – Gas appliance maintenance services
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
Servicing and reactive maintenance of gas and electric heating systems including renewables
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Kingdom Housing Association – West Area, Gas Servicing and Reactive Maintenance 2021-2024
Lot No
1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50531200 – Gas appliance maintenance services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKM72 – Clackmannanshire and Fife
two.2.4) Description of the procurementII.2.4) Description of the procurement
Kingdom Housing Association (KHA) are looking to appoint two seperate contractors to provide reactive maintenance & annual safety checks of gas-powered domestic central heating systems, commercial heating systems (CHP systems) as well as servicing & maintenance to Air Source Heat Pumps (ASHP). The number of properties to be visited each year is currently around 4,900 however this will increase as a result of Kingdom Housing Associations extensive development programme that aims to build circa 400 propertiesper year.
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: Quality (QMS) / Weighting: 40
Price – Weighting: 60
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option of 1 additional year (12 months)
two.2.9) Information about the limits on the number of candidates to be invitedII.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As per the SPD Guidance Document
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: Yes
Description of options
Contract to include the installation of roughly 150 new gas central heating boilers per year. Approx. 450 in total.
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Kingdom Housing Association – East Area, Gas Servicing and Reactive Maintenance 2021-2024
Lot No
2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50531200 – Gas appliance maintenance services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKM72 – Clackmannanshire and Fife
two.2.4) Description of the procurementII.2.4) Description of the procurement
Kingdom Housing Association (KHA) are looking to appoint two seperate contractors to provide reactive maintenance & annual safety checks of gas-powered domestic central heating systems, commercial heating systems (CHP systems) as well as servicing & maintenance to Air Source Heat Pumps (ASHP). The number of properties to be visited each year is currently around 4,900 however this will increase as a result of Kingdom Housing Associations extensive development programme that aims to build circa 400 propertiesper year.
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: Quality (QMS) / Weighting: 40
Price – Weighting: 60
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option of 1 year extension (12 months)
two.2.9) Information about the limits on the number of candidates to be invitedII.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As per SPD Guidance Document
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: Yes
Description of options
Approx 150 new boiler systems to be installed per year. Approx. 450 in total.

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per SPD Guidance Document
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contractIII.2) Conditions related to the contract
three.2.1) Information about a particular professionIII.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Gas Safe Registered
three.2.2) Contract performance conditionsIII.2.2) Contract performance conditions
As per Contract Documents

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of projects or requests to participateIV.2.2) Time limit for receipt of projects or requests to participate
Date
5 March 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidatesIV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 April 2021
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional informationVI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=643747.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:643747)
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
Kirkcaldy Sheriff Court
Courthouse/Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom

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Sections
• one. Contracting authorityI. Contracting authority
• two. ObjectII. Object
• three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information
• four. ProcedureIV. Procedure
• six. Complementary informationVI. Complementary information

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