Cleaning and Environmental Services
• FIRST RAIL HOLDINGS LIMITED
Publication reference: 2021/S 000-002609 
Publication date: 9 February 2021
F05: Contract notice – utilities
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
4th Floor Capital House 25 Chapel Street
London
NW15DH
Contact
Richard Garth
Email

Country
United Kingdom

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NUTS code
UK – UNITED KINGDOM
Internet address(es)
Main address
www.firstgroup.com
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://procurement.gwr.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activityI.6) Main activity
Railway services

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
Cleaning and Environmental Services
Reference number
FX263
two.1.2) Main CPV codeII.1.2) Main CPV code
• 90910000 – Cleaning services
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
First Rail Holdings (FRH) will be tendering the provision of Cleaning and Environmental Services for two of it’s Train Operating Companies (TOCs). These are Avanti West Coast (AWC) and TransPennine Express (TPE).
First Rail Holdings are seeking services across a number of sites including: nominated stations, public areas, office premises, as well as train transit and turnaround cleaning.
Smart Cleaning Connected technologies will be a considered when working with the chosen provider.
Any potential supplier must consider the following Committed Obligations for some of the TOCs;
• Living Wage Foundation
The tender will be compiled as 3 lots, as follows;
Lot 1 – Avanti West Coast
Lot 2 – TransPennine Express
Lot 3 – Entire First Rail Holdings covering all TOCs
First Rail Holdings are proposing a 18 month contract, within which there will be different operational dates pertaining to each TOC.
The contract is due to start on 1st October 2021 with an end date of 31 March 2023. The procurement process will be in 2 stages with a Pre-Qualifying Questionnaire followed by an Invitation to Tender for successful suppliers.
two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £5,500,000
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
TransPennine Express
Lot No
1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 90910000 – Cleaning services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM
two.2.4) Description of the procurementII.2.4) Description of the procurement
TPE – Onboard, turnaround and in transit cleaning, including seat reservations preparations
TPE – Mobile cleaning services, including but not restricted to: Chewing gum removal, overbridges and subways
TPE – Premises and stations scheduled and deep cleaning
TPE – Vegetation and winter preparedness
TPE – Controlled Emission Tanking [CET] and Short-Term Planning [STP]
TPE – Safety and Environment – Control of Legionella, accident reporting
TPE – AdHoc additional cleaning, spillages etc.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
18
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Avanti West Coast
Lot No
2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 90910000 – Cleaning services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM
two.2.4) Description of the procurementII.2.4) Description of the procurement
Avanti – Premises including: Stations, leased accommodation, public areas and walkways (including internal and external window cleaning)
Avanti – Scheduled periodic deep cleaning at all locations/premises
Avanti – Pest control services
Avanti – Designated carparks, cleaning and litter picking at all stations
Avanti – Schedule of High level cleaning at station that may require a possession and isolation
Avanti – Additional resource to provide adhoc cleaning for special events
Avanti – Vegetation (include acho and gutter clearance) and Winter preparedness at all station car parks
Avanti – Additional sanitisation resource through pandemic and fogging on request
Avanti – Mobile Cleaning services
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
18
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Combined TransPennine Express and Avanti West Coast
Lot No
3
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 90910000 – Cleaning services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM
two.2.4) Description of the procurementII.2.4) Description of the procurement
Combined scope of Lots 1 and 2
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
18
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of expressions of interestIV.2.2) Time limit for receipt of expressions of interest
Date
11 March 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidatesIV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 March 2021
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
First Rail Holdings Limited
London
Country
United Kingdom

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Sections
• one. Contracting authorityI. Contracting authority
• two. ObjectII. Object
• four. ProcedureIV. Procedure
• six. Complementary informationVI. Complementary information

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