Time limit for receipt of tenders or requests to participate

Date: 05/10/2020

Local time: 12:00

CalMac Ferries Ltd (CFL) is seeking to implement a maintenance and overhaul strategy for their vessels, based on competitive longer-term maintenance and overhaul arrangements, that offers increased value for money and stability of pricing through standardised rates, improved reliability and availability of vessels in support of the operating timetable, increased stability for support suppliers that allows for increased investment and continuous improvement and innovative approaches to delivering an enhanced service for the end user customers – the ferry passengers.

If you want help with winning this tender, then take a look at our Bid Writers page.

United Kingdom-Gourock: Repair and maintenance services of ships

2020/S 177-428671

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: CalMac Ferries Ltd
Postal address: Ferry Terminal
Town: Gourock
NUTS code: UKM SCOTLAND
Postal code: PA19 1QP
Country: United Kingdom
E-mail:
Telephone: +44 1475650252
Fax: +44 1475650330

Internet address(es):

Main address: http://www.calmac.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Ferry Operator

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Project Torridon Phase 2: Dry Docking, Ship Repair and Maintenance, Modifications, Upgrades, Projects and Emergency Dockings

II.1.2)Main CPV code

50241000 Repair and maintenance services of ships

II.1.3)Type of contract

Services

II.1.4)Short description:

CalMac Ferries Ltd (CFL) is seeking to implement a maintenance and overhaul strategy for their vessels, based on competitive longer-term maintenance and overhaul arrangements, that offers increased value for money and stability of pricing through standardised rates, improved reliability and availability of vessels in support of the operating timetable, increased stability for support suppliers that allows for increased investment and continuous improvement and innovative approaches to delivering an enhanced service for the end user customers – the ferry passengers.

The service relates to the provision of annual dry dockings, slipping and docking for routine repairs and classification and MCA survey for CFL’s fleet of Ro-Ro and passenger ferries (currently 25 vessels in scope ranging in length from approximately 20 m to 118 m). The scope of work will comprise of main and intermediate dry dockings, with additional maintenance, repairs and replacements as required including modifications, upgrades, project work, emergency dockings and potentially supply chain management.

II.1.5)Estimated total value

Value excluding VAT: 58 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot A: Project Torridon: Dry Docking, Ship Repair and Maintenance, Modifications, Upgrades, Projects, Emergency Dockings – Phase 2

Lot No: 1

II.2.2)Additional CPV code(s)

50241100 Vessel repair services

50244000 Reconditioning services of ships or boats

50241200 Ferry repair services

50245000 Upgrading services of ships

50246100 Dry-docking services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

CalMac Ferries Ltd (CFL) is an operating company of the David MacBrayne Group, which is wholly owned by Scottish Ministers. It operates the Clyde and Hebrides Ferry Service contract, providing passenger, vehicle and freight shipping services on 29 routes, serving 53 ports and harbours across the west coast of Scotland and the Scottish Islands.

It operates a fleet of 34 vessels and carries 5 500 000 passengers and 1 500 000 vehicles annually with an average 440 sailings a day. The company earned the National Transport Award for Ferry Operator of the year in 2018, delivering punctuality and technical reliability performance at 99.6 % and 99.4 % respectively.

CFL are seeking to implement a maintenance and overhaul strategy for their vessels, based on competitive longer-term maintenance and overhaul arrangements, that offers increased value for money, improved reliability and availability of vessels in support of the operating timetable, increased stability for support suppliers that allows for increased investment and continuous improvement and innovative approaches to delivering an enhanced service for the end user customers – the ferry passengers.

CFL is seeking to develop, in conjunction with suppliers, an approach to the challenge of providing a high-quality ferry service, which will balance the economic, political, legal and operational constraints in order to deliver a strategic approach to ship repair in Scotland and provide value for money for the tax payer.

Contracts scope will cover the annual overhaul requirement and will also include additional preventative maintenance and unplanned/emergency repairs and upgrades to improve reliability and reduce maintenance costs.

Scope of work is specific vessel dependent; the vessels are currently in dock for 2 to 3 weeks with small vessels on average between 1 and 2 weeks but may be longer depending on work scope. Vessels are subject to specific operational areas contained in the load line certificate for each vessel. Any contractor will require to be located within the geographical restrictions of the vessel. Vessel movements may also be subject to favourable weather conditions and MCA approval.

The contract is divided into 3 Lots — Lot A is as set out below.

A candidate may bid for all three lots. In the case where one candidate is awarded more than one lot, CFL will combine the lots and award them to the successful candidate under a single contract.

The allocation of vessels to Lot A shown below is provisional and subject to change.

Lot A:

— MV Lochnevis, MV Hebridean Isles, MV Isle of Mull, MV Isle of Arran, MV Caledonian Isles, MV Isle of Lewis.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 29 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated contract value excluding VAT is GBP 5 000 000 to 8 000 000 per year. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015

II.2)Description

II.2.1)Title:

Lot C: Project Torridon: Dry Docking, Ship Repair and Maintenance, Modifications, Upgrades, Projects, Emergency Dockings – Phase 2

Lot No: 3

II.2.2)Additional CPV code(s)

50241100 Vessel repair services

50241200 Ferry repair services

50244000 Reconditioning services of ships or boats

50245000 Upgrading services of ships

50246100 Dry-docking services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

CalMac Ferries Ltd (CFL) is an operating company of the David MacBrayne Group, which is wholly owned by Scottish Ministers. It operates the Clyde and Hebrides Ferry Service contract, providing passenger, vehicle and freight shipping services on 29 routes, serving 53 ports and harbours across the west coast of Scotland and the Scottish Islands.

It operates a fleet of 34 vessels and carries 5 500 000 passengers and 1 500 000 vehicles annually with an average 440 sailings a day. The company earned the national transport award for ferry operator of the year in 2018, delivering punctuality and technical reliability performance at 99.6 % and 99.4 % respectively.

CFL are seeking to implement a maintenance and overhaul strategy for their vessels, based on competitive longer-term maintenance and overhaul arrangements, that offers increased value for money, improved reliability and availability of vessels in support of the operating timetable, increased stability for support suppliers that allows for increased investment and continuous improvement and innovative approaches to delivering an enhanced service for the end user customers – the ferry passengers.

CFL is seeking to develop, in conjunction with suppliers, an approach to the challenge of providing a high-quality ferry service, which will balance the economic, political, legal and operational constraints in order to deliver a strategic approach to ship repair in Scotland and provide value for money for the tax payer.

Duration of a new contract will be discussed with potential suppliers but will need to align with CalMac’s operating contract. Contracts scope will cover the annual overhaul requirement and may also include additional preventative maintenance and unplanned/emergency repairs and upgrades to improve reliability and reduce maintenance costs.

Scope of work is specific vessel dependent; the larger vessels are currently in dock for 2 to 3 weeks with small vessels on average between 1 and 2 weeks but may be longer depending on work scope. Vessels are subject to specific operational areas contained in the load line certificate for each vessel. Any contractor will need to provide the required services with regards to the operating constraints on the vessels. Vessel movements may also be subject to weather conditions and MCA approval.

The contract is divided into 3 Lots — Lot C is as set out below.

A candidate may bid for all three lots In the case where one candidate is awarded more than one lot, CFL will combine the lots and award them to the successful candidate under a single contract.

The allocation of vessels to Lot C shown below is provisional and subject to change.

Lot C:

— MV Loch Linnhe, MV Loch Riddon, MV Loch Buie, MV Loch Striven, MV Loch Ranza, MV Isle of Cumbrae, MV Chieftain.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Estimated contract value excluding VAT range is 100 000GBP-2000 000GBP per year. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot B: Project Torridon: Dry Docking, Ship Repair and Maintenance, Modifications, Upgrades, Projects, Emergency Dockings – Phase 2

Lot No: 2

II.2.2)Additional CPV code(s)

50241100 Vessel repair services

50241200 Ferry repair services

50244000 Reconditioning services of ships or boats

50245000 Upgrading services of ships

50246100 Dry-docking services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

CalMac Ferries Ltd (CFL) is an operating company of the David MacBrayne Group, which is wholly owned by Scottish Ministers. It operates the Clyde and Hebrides Ferry Service contract, providing passenger, vehicle and freight shipping services on 29 routes, serving 53 ports and harbours across the west coast of Scotland and the Scottish Islands.

It operates a fleet of 34 vessels and carries 5 500 000 passengers and 1 500 000 vehicles annually with an average 440 sailings a day. The company earned the National Transport Award for Ferry Operator of the Year in 2018, delivering punctuality and technical reliability performance at 99.6 % and 99.4 % respectively.

CFL are seeking to implement a maintenance and overhaul strategy for their vessels, based on competitive longer-term maintenance and overhaul arrangements, that offers increased value for money, improved reliability and availability of vessels in support of the operating timetable, increased stability for support suppliers that allows for increased investment and continuous improvement and innovative approaches to delivering an enhanced service for the end user customers – the ferry passengers.

CFL is seeking to develop, in conjunction with suppliers, an approach to the challenge of providing a high-quality ferry service, which will balance the economic, political, legal and operational constraints in order to deliver a strategic approach to ship repair in Scotland and provide value for money for the tax payer.

Duration of a new contract will be discussed with potential suppliers but will need to align with CalMac’s operating contract. Contracts scope will cover the annual overhaul requirement and may also include additional preventative maintenance and unplanned/emergency repairs and upgrades to improve reliability and reduce maintenance costs.

Scope of work is specific vessel dependent; the larger vessels are currently in dock for 2 to 3 weeks with small vessels on average between 1 and 2 weeks but may be longer depending on work scope. Vessels are subject to specific operational areas contained in the load line certificate for each vessel. Any contractor will need to provide the required services with regards to the operating constraints on the vessels. Vessel movements may also be subject to weather conditions and MCA approval.

The contract is divided into 3 Lots — Lot B is as set out below.

A candidate may bid for all three lots. In the case where one candidate is awarded more than one lot, CFL will combine the lots and award them to the successful candidate under a single contract. The process for determining how the lots are awarded is set out on the ITT document.

The allocation of vessels to Lot B shown below is provisional and subject to change.

Lot B:

— MV Argyle, MV Hallaig, MV Bute, MV Loch Dunvegan, MV Coruisk, MV Loch Shira, MV Portain, MV Loch Fyne,MV Lochinvar, MV Loch Tarbert, MV Catriona, MV Loch Bhrusda, MV Loch Alainn

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 21 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Estimated contract value excluding VAT range is GBP 300 000-GBP 6 000 000 per year. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 216-530180

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/10/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2024

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

CFL’s general conditions of the procurement will be published in the ITT. In the meantime, economic operators should note that the conditions of the procurement include (but are not limited to) the following:

— the eligibility requirements in this contract notice will always apply to the procurement. Economic operators may be excluded from this competition if the economic operator no longer meets the selection criteria set out in the contract notice at any stage during the competition and/or there is a change in identity, control, financial standing or other factor impacting on the selection process affecting the economic operator,

— CFL is subject to the requirements of the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004. Accordingly, all information submitted to CFL may need to be disclosed and/or published by it in response to a request under FOISA or the EIRs and economic operators will remain responsible for all costs and expenses incurred by them in connection with this competition. CFL will not be liable to reimburse or compensate any costs incurred in connection with an economic operator’s participation in this competition, including any costs or other liability in respect of the cancellation of the process.

The award criteria questions and weightings are set out in the ITT made available with this notice. Bidders will be expected to demonstrate facilities, capability, performance and innovation and submissions will be scored using the award criteria scoring set out in Section II.2.9) above.

Award criteria scoring will be the following:

0: Unacceptable;

25: Poor;

50: Acceptable;

75: Good;

100: Excellent.

These ITT questions shall be grouped as either belonging to mandatory pass/fail type questions or questions which shall be scored and weighted.

Where a supplier has been assessed to have failed a pass/fail question their tender submission shall be deemed non-compliant and excluded from that point forward within the ITT process.

If a supplier fails to achieve a score of 50 out of 100 for all areas of technical and quality, CFL reserves the right to disregard the tender submission as failing to achieve a suitable minimum standard as detailed in the ITT.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15387. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

Government procurement guidance recommends that all procurements above GBP 4 000 000 should include a community benefit, unless there are specific reasons for not doing so. CalMac acknowledges the importance of delivering additional benefits, including to the local economy, above and beyond effective and efficient engineering support of the vessels that improves resilience and reliability. These benefits may include, but not be limited to, use of appropriate, local (to vessel operating areas) subcontractors, recruiting local talent for apprenticeship or graduate schemes and the use of local equipment suppliers.

Bidders should describe or demonstrate how they will support the delivery of additional benefits, including community benefits, through their involvement in this project.

(SC Ref:629797)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Sheriff Court House
Postal address: 1 Nelson Street
Town: Greenock
Postal code: PA16 0HF
Country: United Kingdom
Telephone: +44 1475787073

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/09/2020