Estate Services – Grounds Maintenance
• ASTER PROPERTY LTD
Publication reference: 2021/S 000-000492 
Publication date: 11 January 2021
F02: Contract notice
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
ASTER PROPERTY LTD
SARSEN COURT, HORTON AVENUE, CANNINGS HILL
DEVIZES
SN10 2AZ
Contact
Jeremy Lake
Email

Telephone
+44 1737249475
Fax
+44 1737242012
Country
United Kingdom

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NUTS code
UKK – SOUTH WEST (ENGLAND)
Internet address(es)
Main address
www.aster.co.uk
Buyer’s address
www.aster.co.uk
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.etenders.rand-associates.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.etenders.rand-associates.co.uk
one.4) Type of the contracting authorityI.4) Type of the contracting authority
Body governed by public law
one.5) Main activityI.5) Main activity
Housing and community amenities

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
Estate Services – Grounds Maintenance
two.1.2) Main CPV codeII.1.2) Main CPV code
• 77314000 – Grounds maintenance services
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
The Contracting Authority manages the estate services on behalf of the Aster Group to 1,059 general needs, leasehold, shared ownership,sheltered and supported housing schemes predominately in the South West of England with a growing portfolio. The Contracting Authority’s mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance . The Contracting Authority is therefore seeking to appoint Service Providers who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. Economic Operators will be required to complete a financial and technical capacity and capability questionnaire. This will establish those that will be selected to have a financial and quality evaluation of their undertaken. The contracts will be for 60 months commencing on or about the 1st November 2021 with an option to extend for a further 2 years.
two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £13,050,000
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
HAMPSHIRE
Lot No
1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77314000 – Grounds maintenance services
• 77340000 – Tree pruning and hedge trimming
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKJ3 – Hampshire and Isle of Wight
two.2.4) Description of the procurementII.2.4) Description of the procurement
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 214 estates and schemes located in Hampshire and adjoining counties, Full details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group’s development and acquisitions/disposal programme.
The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months.
The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement.
The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2.
TUPE will apply to this Contract.
The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £3,335,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
WILTSHIRE
Lot No
2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77314000 – Grounds maintenance services
• 77340000 – Tree pruning and hedge trimming
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKK1 – Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurementII.2.4) Description of the procurement
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 285 estates and schemes located in Wiltshire and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group’s development and acquisitions/disposal programme.
The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months.
The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement.
The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2.
TUPE will apply to this Contract.
The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £3,330,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
SOMERSET
Lot No
3
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77314000 – Grounds maintenance services
• 77340000 – Tree pruning and hedge trimming
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKK23 – Somerset
two.2.4) Description of the procurementII.2.4) Description of the procurement
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 184 estates and schemes located in Somerset and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group’s development and acquisitions/disposal programme.
The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months.
The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement.
The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2.
TUPE will apply to this Contract.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £1,670,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
DORSET
Lot No
4
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77314000 – Grounds maintenance services
• 77340000 – Tree pruning and hedge trimming
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKK22 – Dorset CC
two.2.4) Description of the procurementII.2.4) Description of the procurement
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 309 estates and schemes located in Dorset and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group’s development and acquisitions/disposal programme.
The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months.
The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement.
The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2.
TUPE will apply to this Contract.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £41,700,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
DEVON
Lot No
5
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77314000 – Grounds maintenance services
• 77340000 – Tree pruning and hedge trimming
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKK4 – Devon
two.2.4) Description of the procurementII.2.4) Description of the procurement
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 44 estates and schemes located in Devon and adjoining counties. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group’s development and acquisitions/disposal programme.
The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months.
The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement.
The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2.
TUPE is unlikely to apply to this Contract.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £335,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
CORNWALL
Lot No
6
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 77312000 – Weed-clearance services
• 77314000 – Grounds maintenance services
• 77340000 – Tree pruning and hedge trimming
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKK3 – Cornwall and Isles of Scilly
two.2.4) Description of the procurementII.2.4) Description of the procurement
The Contracting Authority is seeking to appoint a Service Provider to provide grounds maintenance, tree surgery and estates services to the 9 estates and schemes located in Cornwall. Details of the schemes and estates including Maps are provided in the procurement documentation. The Contracting Authority reserves the right to additional schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Schemes and estates may be added or deleted both prior to award of contract and during the contract period in accordance with the Aster Group’s development and acquisitions/disposal programme.
The Service Provider must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st November 2021, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 24 months.
The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement.
The Contract will be based on the NHF Form of Contract 2011 (Rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 7.2.
TUPE is unlikely to apply to this Contract.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £210,000
two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contractIII.2) Conditions related to the contract
three.2.2) Contract performance conditionsIII.2.2) Contract performance conditions
Bidders are advised that the Contracting Authority has adopted the principles of Social Value and require the economic operators to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others,
Key performance indicators will be incorporated into the Contracts.

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of projects or requests to participateIV.2.2) Time limit for receipt of projects or requests to participate
Date
15 February 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders
Date
15 February 2021
Local time
4:00pm

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflowsVI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional informationVI.3) Additional information
All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd’s eProcurement portal (the ‘Portal’) for downloading/submission of tender documentation and communicating requests for and responses to clarifications.
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk.
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account.
Once activated and logged in, users will need the following code to register for the procurement documentation: ASTERGM1
Economic operators may seek clarification where they consider any part of the procurement documentation or any other aspect of this procurement is unclear.
All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 08.02.2021.
This will provide an audit trail of all clarification requests and responses issued.
It will not be possible to respond to any queries received after that stipulated date and time.
It is the Economic Operators responsibility to regularly monitor communications raised nd issued through the Portal.
Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system.
When uploading Tender Documentation , Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as thee may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and
time.
DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 15.02.2021 at 15.00.
Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to the Contracting Authority and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline. Should Economic Operators have any queries , or experience difficulties with the registration or download/upload system , they should contact the eTenders@Randhelpdesk by calling +44 (0) 173225077 (ask for Chris Atkin or Jonathan Case) or email .
The Contracting Authority reserves the right not to award any contracts pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for only part of the Works at is sole discretion.
The Contracting Authority shall have no liability whatsoever to any applicant or tenderer s a result of its exercise of that discretion.
For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract shall be incurred entirely at that applicant’s /tenderer’s risk.
The subject matter of the Contract has been scoped to take into account the priorities of the Contracting Authority relating to economic, social and environmental well being.
These are described in the Procurement Documentation.
The Contracting Authority reserves the right to procure similar or identical works outside of the Contract.
A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation proceduresVI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedureVI.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 19 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators. The standstill period provides time for unuccesful Economic Operators to challenge the award decision before the Contarct is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have ben harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.
six.4.4) Service from which information about the review procedure may be obtainedVI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall,
London
SW1A 4AS
Country
United Kingdom

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