Time limit for receipt of tenders or requests to participate

Date: 10/07/2020

Local time: 12:00

The London Borough of Lambeth is seeking a borough-wide supplier to undertake a holistic cleaning and concierge service to its 33 839 council-owned homes, including the cleaning of communal areas, housing estates and other buildings — together with ancillary housing management services, emergency response, graffiti removal, pressurised water cleaning and waste (bulk refuse and fly tipping) removal/disposal services.

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United Kingdom-London: Cleaning and sanitation services

2020/S 113-275472

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Lambeth
National registration number: n/a
Postal address: Town Hall, Brixton Hill
Town: London
NUTS code: UKI45 Lambeth
Postal code: SW2 1RW
Country: United Kingdom
Contact person: Folashade Duyile
E-mail:
Telephone: +44 7785660185

Internet address(es):

Main address: http://www.lambeth.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/18

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33256&B=LBLAMBETH

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33256&B=LBLAMBETH

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

London Borough of Lambeth Interim Estate Cleaning Contract

Reference number: FD/LBLambeth/Housing

II.1.2)Main CPV code

90900000 Cleaning and sanitation services

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Borough of Lambeth is seeking a borough-wide supplier to undertake a holistic cleaning and concierge service to its 33 839 council-owned homes, including the cleaning of communal areas, housing estates and other buildings — together with ancillary housing management services, emergency response, graffiti removal, pressurised water cleaning and waste (bulk refuse and fly tipping) removal/disposal services. The contract will be for the whole borough and the contract value is set out below. The contract will be for the Council’s interim cleaning and concierge service provision while a long term contract is procured and will be for a period of 11.7 months.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90500000 Refuse and waste related services

90510000 Refuse disposal and treatment

90610000 Street-cleaning and sweeping services

90640000 Gully cleaning and emptying services

90690000 Graffiti removal services

90911000 Accommodation, building and window cleaning services

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

II.2.4)Description of the procurement:

The London Borough of Lambeth is seeking a borough-wide supplier to undertake a holistic cleaning and concierge service to its 33 839 council-owned homes, including the cleaning of communal areas, housing estates and other buildings — together with ancillary housing management services. The scope of the works to be undertaken in this contract includes but is not restricted to:

  • cleaning of internal communal areas (i.e. areas inside the boundaries of buildings);
  • cleaning of external areas (i.e. areas inside the boundaries of estates);
  • pressurised water cleaning including the cleaning of refuse chutes and bin chambers;
  • window cleaning;
  • graffiti removal;
  • bulk refuse and fly tipping removal;
  • dealing with emergencies;
  • concierge service.

The above services consist of those that are required on a regular planned basis to maintain a clean and safe environment and those that are required on a reactive basis to deal with specific situations and emergencies.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 11/10/2020

End: 30/09/2021

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Attached as document.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/07/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10/01/2021

IV.2.7)Conditions for opening of tenders

Date: 10/07/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contract being procured is a borough-wide 11.7 month interim estate cleaning and concierge contract. The Council has recently redesigned its repair and maintenance services which includes the estate cleaning and concierge service and will be procuring separate long-term cleaning and concierge contracts to commence on 1 October 2021. This is therefore an interim cleaning and concierge contract to provide service continuity ahead of the separate long-term contracts. Despite being an interim contract, the council and its stakeholders still require a quality-focused service with high levels of satisfaction.

The Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply on the award of this contract. There are approximately 275 employees providing the current cleaning and concierge service who will have protection and transfer rights under TUPE in the event of a change of contractor.

The Council is committed to pay equality and in this regard, all employees (interim and permanent; full time and part time; PAYE and contract) associated with this contract must be paid at least London Living Wage (currently GBP 10.75 per hour). This also applies to any subcontractor staff that spend at least half of their time on this contract.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court
Postal address: United Kingdom
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: The High Court
Postal address: United Kingdom
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures: in accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with information in the ‘Award Decision Notice’ at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the scores of the economic operators and the name of the economic operator to be awarded the contract. Bidders have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1 2AS
Country: United Kingdom
Telephone: +44 207261234

VI.5)Date of dispatch of this notice:

09/06/2020