Repatriation Services
Ministry of Defence
Published date: 9 September 2022
Open opportunity – This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary
• Funeral services – 98371000
Location of contract
Value of contract
Procurement reference
Published date
9 September 2022
Closing date
10 October 2022
Closing time
Contract start date
1 November 2022
Contract end date
31 October 2024
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Contract is suitable for SMEs?
Contract is suitable for VCSEs?

The requirement is for a Framework Agreement with a single operator call off contract where the MOD's Joint Casualty and Compassionate Centre is the only Authorised Demander.
The Contractor must provide a 365 day/24 hour worldwide repatriation service and will be responsible for ensuring the services carried out conform to medical and legal requirements; the preparation of the body including embalming; facial reconstruction and dressing; provision of coffins and shrouds; and preparation and marking of the coffin for movement and arrangement of transport (note: Civil flights will only be used where RAF flights are not available). The Contractor will be required to send staff into theatres of military operations in order to effect repatriations where there is no local funeral infrastructure and, in the event of a major incident, be able to provide suitable personnel and be responsible for their security in any operational/conflict zone worldwide, overseas location or, exceptionally, in the UK. The Contractor may be required to provide a Mortuary Assistant for an in-Theatre Mortuary.
In the event of a major incident, the Contractor may be required to provide any or all of the following emergency services: deploy a Major Incident Specialist to JCCC to assist in planning; provide Incident Management at the scene; recovery of remains; establish, operate and maintain an incident mortuary (which may include identification and processing of remains) or a body holding provision; assist the Services / local authorities with handling personal effects at the scene under Service supervision; liaise with all agencies; crisis intervention services and critical incident stress management; recovery of deceased bodies or remains; supply, transportation and support maintenance of suitable body storage units in theatre with appropriate mortuary assistants; deal with contaminated/infectious and Bio Hazard issues which need careful handling in order to comply with current and future health and safety regulations; body/body part identification which could include (though not be limited to) providing a Forensic Pathologist, Forensic Odontologist, Forensic Print Specialist, Forensic Photographer, Mortuary Assistant and Embalmer. The Contractor may also be requested to assist the appointed Pathologist in identification.
This list is not exhaustive.
The Contractor must be a member of the National Association of Funeral Directors or equivalent.
There have been on average 16 repatriations to the UK or country of origin per year over the last 4 years; however, due to the nature of the requirement, exact numbers are unknown and could be higher or lower. The figure for the past 4 years is for guidance purposes only and there have been occasions where 150 repatriations have occurred in a 1 year period. To date, specialist services due to a major incident have not been required, although this is no indication of potential future requirements.

More information
·         Defence Sourcing Portal
·         Defence Sourcing Portal Opportunity
Additional text
All documents associated with this procurement can be accessed free of charge on the Defence Sourcing Portal (DSP) using Project number 703293450. Details of how to register on the DSP can be found at Suppliers wishing to Tender for this requirement should submit their Tender on the DSP in accordance with the instructions contained within Invitation to Tender documentation.

Suppliers should also complete the Suitability Assessment Questions (SAQ) which are contained in the Qualification Envelope of project 703293450 on the DSP. These questions contain all the mandatory economic and financial grounds for rejection and the minimum levels of capacity and capability that are required to perform the contract. The SAQ is a pass/fail test for suitability and minimum levels of capability and capacity and suppliers who do not meet these minimum capability and capacity criteria will not pass to the Tender evaluation stage.

How to apply
Follow the instructions given in the description or the more information section.

About the buyer
Contact name
Tina Cole
Innsworth House, Imjin Barracks

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