Time limit for receipt of tenders or requests to participate

Date: 19/11/2020

Local time: 15:00

EEM wishes to procure and enter into framework agreements with multiple contractors for the provision of communal entrance doors and associated hardware and furniture. The framework will be tendered and awarded based on geographical lots as described within this notice.

If you want help with winning this tender, then take a look at our Bid Writing page.

United Kingdom-Derbyshire: Installation of doors

2020/S 199-483794

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Efficiency East Midlands Ltd
Postal address: Unit 3 Maisies Way, The Village
Town: Derbyshire
NUTS code: UK UNITED KINGDOM
Postal code: DE55 2DS
Country: United Kingdom
Contact person: Amy
E-mail:
Telephone: +44 1246395610
Internet address(es):
Main address: http://eem.org.uk/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://xantive.supplierselect.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Communal Entrance Doors Framework

Reference number: EEM0063

II.1.2)Main CPV code

45421131 Installation of doors

II.1.3)Type of contract

Works

II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 205 public sector organisations including housing associations and ALMO’s, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.

EEM have also established a formal collaboration with three like-minded procurement consortia – Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses:

www.westworks.org.uk

www.southeastconsortium.org.uk

www.advantagesouthwest.co.uk

EEM wishes to procure and enter into framework agreements with multiple contractors for the provision of communal entrance doors and associated hardware and furniture. The framework will be tendered and awarded based on geographical lots as described within this notice.

II.1.5)Estimated total value

Value excluding VAT: 250 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 5

II.2)Description

II.2.1)Title:

Communal Entrance Doors Framework (EEM0063)

Lot No: Lot 1 Midlands

II.2.2)Additional CPV code(s)

45421100 Installation of doors and windows and related components

44221200 Doors

42961100 Access control system

44221220 Fire doors

44521110 Door locks

44221211 Door frames

45421131 Installation of doors

45421111 Installation of door frames

44221210 Door blanks

44221212 Door screens

44221213 Door thresholds

45300000 Building installation work

45350000 Mechanical installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of our membership to establish a communal entrance door framework. Contractors appointed to lot 1 will support members in the Midlands with a solution for the supply and installation of communal entrance doors and associated door furniture, door access and automation associated with communal entrance doors including reactive communal door service and maintenance agreements.

The framework will cover the design, manufacture, supply and installation of aluminium communal entrance doors all doors will be:

  • designed to meet the requirements of the Building Regulations;
  • available in a range of design and access options to ensure Equality Act compliance;
  • available with a range of hardware, furniture and door entry and access control provisions;
  • compliant with relevant British standards including BS EN 14351-1 latest edition and BS 6375 latest edition;
  • covered by a minimum 10-year guarantee;
  • secured by Design, Certisecure or Loss Prevention Certificate Board certified through PAS 24, STS 202 BR2 or LPS SR2/1175;
  • vandal resistance reducing maintenance costs for landlords;
  • CE marked products to ensure conformity with health and safety and environmental standards;
  • available in 30 and 60 minute fire rated doorsets.

In addition to the above listed, the framework will also cover maintenance of communal entrance doors and automatic operators with provision for responsive call outs. Maintenance options will include for basic and comprehensive maintenance covering planned preventative maintenance and responsive maintenance.

Framework contractors will have sufficient capacity and resource to attend responsive callout requests from the contracting authority for inoperable doors or doors requiring urgent repair. Contractors must attend to inoperable doors and doors failing to close within a 4-hour response period unless an alternative service level response is agreed during the framework call-off process.

Call-off contracts via this framework should be for communal entrance door installation or maintenance however, door entry system installations will be permitted providing it forms part of a communal entrance door installation and or maintenance contract and does not form the core works to be awarded. Where door entry systems work outweighs communal entrance door requirements then contracting authorities should look to utilise EEM0037 — door entry and CCTV framework.

Up to six contractors will be appointed to Lot 1 Midlands.

All of the services described above are mandatory elements covered by lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.

The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sublots.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Minimum framework requirements assessment (pass/fail) / Weighting: 0

Quality criterion – Name: Method statement assessment questions / Weighting: 40 %

Cost criterion – Name: Survey and associated schedule of rates / Weighting: 5 %

Cost criterion – Name: Supply and installation schedule of rates / Weighting: 5 %

Cost criterion – Name: Maintenance schedule of rates / Weighting: 5 %

Cost criterion – Name: Installation scenario’s / Weighting: 20 %

Cost criterion – Name: Maintenance scenario’s / Weighting: 20 %

Cost criterion – Name: Labour and call out rates / Weighting: 5 %

II.2.6)Estimated value

Value excluding VAT: 80 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Communal Entrance Doors Framework (EEM0063)

Lot No: Lot 2 South West

II.2.2)Additional CPV code(s)

45421100 Installation of doors and windows and related components

44221200 Doors

42961100 Access control system

44221220 Fire doors

44521110 Door locks

44221211 Door frames

45421131 Installation of doors

45421111 Installation of door frames

44221210 Door blanks

44221212 Door screens

44221213 Door thresholds

45300000 Building installation work

45350000 Mechanical installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of our membership to establish a communal entrance door framework. Contractors appointed to lot 2 will support members in the South West with a solution for the supply and installation of communal entrance doors and associated door furniture, door access and automation associated with communal entrance doors including basic and comprehensive communal door service and maintenance agreements covering responsive callouts.

The framework will cover the design, manufacture, supply and installation of aluminium communal entrance doors and will be:

  • designed to meet the requirements of the Building Regulations;
  • available in a range of design and access options to ensure Equality Act compliance;
  • available with a range of hardware, furniture and door entry and access control provisions;
  • compliant with relevant British standards including BS EN 14351-1 latest edition and BS 6375 latest edition;
  • covered by a minimum 10-year guarantee;
  • secured by Design, Certisecure or Loss Prevention Certificate Board certified through PAS 24, STS 202 BR2 or LPS SR2/1175;
  • vandal resistance reducing maintenance costs for landlords;
  • CE marked products to ensure conformity with health and safety and environmental standards;
  • available in 30 and 60 minute fire rated doorsets.

In addition to the above listed, the framework will also cover maintenance of communal entrance doors and automatic operators with provision for responsive call outs. Maintenance options will include for basic and comprehensive maintenance covering planned preventative maintenance and responsive maintenance.

Framework contractors will have sufficient capacity and resource to attend responsive callout requests from the contracting authority for inoperable doors or doors requiring urgent repair. Contractors must attend to inoperable doors and doors failing to close within a 4-hour response period unless an alternative service level response is agreed during the framework call-off process.

Call-off contracts via this framework should be for communal entrance door installation or maintenance however, door entry system installations will be permitted providing it forms part of a communal entrance door installation and or maintenance contract and does not form the core works to be awarded. Where door entry systems work outweighs communal entrance door requirements then contracting authorities should look to utilise EEM0037 — door entry and CCTV framework.

Up to six contractors will be appointed to Lot 2 South West.

All of the services described above are mandatory elements covered by lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.

The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sublots.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Minimum framework requirements assessment (pass/fail) / Weighting: 0

Quality criterion – Name: Method statement assessment questions / Weighting: 40 %

Cost criterion – Name: Survey and associated schedule of rates / Weighting: 5 %

Cost criterion – Name: Supply and installation schedule of rates / Weighting: 5 %

Cost criterion – Name: Maintenance schedule of rate / Weighting: 5 %

Cost criterion – Name: Installation scenario’s / Weighting: 20 %

Cost criterion – Name: Maintenance scenario’s / Weighting: 20 %

Cost criterion – Name: Labour and call out rates / Weighting: 5 %

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Communal Entrance Doors Framework (EEM0063)

Lot No: Lot 3 London and The South East

II.2.2)Additional CPV code(s)

45421100 Installation of doors and windows and related components

44221200 Doors

42961100 Access control system

44221220 Fire doors

44521110 Door locks

44221211 Door frames

45421131 Installation of doors

45421111 Installation of door frames

44221210 Door blanks

44221212 Door screens

44221213 Door thresholds

45300000 Building installation work

45350000 Mechanical installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of our membership to establish a communal entrance door framework. Contractors appointed to lot 3 will support members in London and the South East with a solution for the supply and installation of communal entrance doors and associated door furniture, door access and automation associated with communal entrance doors including reactive communal door service and maintenance agreements.

The framework will cover the design, manufacture, supply and installation of aluminium communal entrance doors and doorsets. All doors and doorsets will be:

  • designed to meet the requirements of the Building Regulations;
  • available in a range of design and access options to ensure Equality Act compliance;
  • available with a range of hardware, furniture and door entry and access control provisions;
  • compliant with relevant British standards including BS EN 14351-1 latest edition and BS 6375 latest edition;
  • covered by a minimum 10-year guarantee;
  • secured by Design, Certisecure or Loss Prevention Certificate Board certified through PAS 24, STS 202 BR2 or LPS SR2/1175;
  • vandal resistance reducing maintenance costs for landlords;
  • CE marked products to ensure conformity with health and safety and environmental standards;
  • available in 30 and 60 minute fire rated doorsets.

In addition to the above listed, the framework will also cover maintenance of communal entrance doors and automatic operators with provision for responsive call outs. Maintenance options will include for basic and comprehensive maintenance covering planned preventative maintenance and responsive maintenance.

Framework contractors will have sufficient capacity and resource to attend responsive callout requests from the contracting authority for inoperable doors or doors requiring urgent repair. Contractors must attend to inoperable doors and doors failing to close within a 4-hour response period unless an alternative service level response is agreed during the framework call-off process.

Call-off contracts via this framework should be for communal entrance door installation or maintenance however, door entry system installations will be permitted providing it forms part of a communal entrance door installation and or maintenance contract and does not form the core works to be awarded. Where door entry systems work outweighs communal entrance door requirements then contracting authorities should look to utilise EEM0037 — door entry and CCTV framework.

Up to six contractors will be appointed to Lot 3 London and the South East.

All of the services described above are mandatory elements covered by lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.

The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sublots.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Minimum framework requirements assessment (pass/fail) / Weighting: 0

Quality criterion – Name: Method statement assessment questions / Weighting: 40 %

Cost criterion – Name: Survey and associated schedule of rates / Weighting: 5 %

Cost criterion – Name: Supply and installation schedule of rates / Weighting: 5 %

Cost criterion – Name: Maintenance schedule of rates / Weighting: 5 %

Cost criterion – Name: Installation scenario’s / Weighting: 20 %

Cost criterion – Name: Maintenance scenario’s / Weighting: 20 %

Cost criterion – Name: Labour and call out rates / Weighting: 5 %

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Communal Entrance Doors Framework (EEM0063)

Lot No: Lot 4 The North

II.2.2)Additional CPV code(s)

45421100 Installation of doors and windows and related components

44221200 Doors

42961100 Access control system

44221220 Fire doors

44521110 Door locks

44221211 Door frames

45421131 Installation of doors

45421111 Installation of door frames

44221210 Door blanks

44221212 Door screens

44221213 Door thresholds

45300000 Building installation work

45350000 Mechanical installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of our membership to establish a communal entrance door framework. Contractors appointed to lot 4 will support members in the North with a solution for the supply and installation of communal entrance doors and associated door furniture, door access and automation associated with communal entrance doors including reactive communal door service and maintenance agreements.

The framework will cover the design, manufacture, supply and installation of aluminium communal entrance doors and doorsets. All doors and doorsets will be:

  • designed to meet the requirements of the Building Regulations;
  • available in a range of design and access options to ensure Equality Act compliance;
  • available with a range of hardware, furniture and door entry and access control provisions;
  • compliant with relevant British standards including BS EN 14351-1 latest edition and BS 6375 latest edition;
  • covered by a minimum 10-year guarantee;
  • secured by Design, Certisecure or Loss Prevention Certificate Board certified through PAS 24, STS 202 BR2 or LPS SR2/1175;
  • vandal resistance reducing maintenance costs for landlords;
  • CE marked products to ensure conformity with health and safety and environmental standards;
  • available in 30 and 60 minute fire rated doorsets.

In addition to the above listed, the framework will also cover maintenance of communal entrance doors and automatic operators with provision for responsive call outs. Maintenance options will include for basic and comprehensive maintenance covering planned preventative maintenance and responsive maintenance.

Framework contractors will have sufficient capacity and resource to attend responsive callout requests from the contracting authority for inoperable doors or doors requiring urgent repair. Contractors must attend to inoperable doors and doors failing to close within a 4-hour response period unless an alternative service level response is agreed during the framework call-off process.

Call-off contracts via this framework should be for communal entrance door installation or maintenance however, door entry system installations will be permitted providing it forms part of a communal entrance door installation and or maintenance contract and does not form the core works to be awarded. Where door entry systems work outweighs communal entrance door requirements then contracting authorities should look to utilise EEM0037 — door entry and CCTV framework.

Up to six contractors will be appointed to Lot 4 the North.

All of the services described above are mandatory elements covered by lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.

The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sublots.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Minimum framework requirements assessment (pass/fail) / Weighting: 0

Quality criterion – Name: Method statement assessment questions / Weighting: 40 %

Cost criterion – Name: Survey and associated schedule of rates / Weighting: 5 %

Cost criterion – Name: Supply and installation schedule of rates / Weighting: 5 %

Cost criterion – Name: Maintenance schedule of rate / Weighting: 5 %

Cost criterion – Name: Installation scenario’s / Weighting: 20 %

Cost criterion – Name: Maintenance scenario’s / Weighting: 20 %

Cost criterion – Name: Labour and call out rates / Weighting: 5 %

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Communal Entrance Doors Framework (EEM0063)

Lot No: Lot 5 National Coverage

II.2.2)Additional CPV code(s)

45421100 Installation of doors and windows and related components

44221200 Doors

42961100 Access control system

44221220 Fire doors

44521110 Door locks

44221211 Door frames

45421131 Installation of doors

45421111 Installation of door frames

44221210 Door blanks

44221212 Door screens

44221213 Door thresholds

45300000 Building installation work

45350000 Mechanical installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of our membership to establish a communal entrance door framework. Contractors appointed to lot 5 will support members who have properties across England and Wales with a solution for the supply and installation of communal entrance doors and associated door furniture, door access and automation associated with communal entrance doors including reactive communal door service and maintenance agreements.

The framework will cover the design, manufacture, supply and installation of aluminium communal entrance doors and doorsets. All doors and doorsets will be:

  • designed to meet the requirements of the Building Regulations;
  • available in a range of design and access options to ensure Equality Act compliance;
  • available with a range of hardware, furniture and door entry and access control provisions;
  • compliant with relevant British standards including BS EN 14351-1 latest edition and BS 6375 latest edition;
  • covered by a minimum 10-year guarantee;
  • secured by Design, Certisecure or Loss Prevention Certificate Board certified through PAS 24, STS 202 BR2 or LPS SR2/1175;
  • vandal resistance reducing maintenance costs for landlords;
  • CE marked products to ensure conformity with health and safety and environmental standards;
  • available in 30 and 60 minute fire rated doorsets.

In addition to the above listed, the framework will also cover maintenance of communal entrance doors and automatic operators with provision for responsive call outs. Maintenance options will include for basic and comprehensive maintenance covering planned preventative maintenance and responsive maintenance.

Framework contractors will have sufficient capacity and resource to attend responsive callout requests from the contracting authority for inoperable doors or doors requiring urgent repair. Contractors must attend to inoperable doors and doors failing to close within a 4-hour response period unless an alternative service level response is agreed during the framework call-off process.

Call-off contracts via this framework should be for communal entrance door installation or maintenance however, door entry system installations will be permitted providing it forms part of a communal entrance door installation and or maintenance contract and does not form the core works to be awarded. Where door entry systems work outweighs communal entrance door requirements then contracting authorities should look to utilise EEM0037 — door entry and CCTV framework.

Up to six contractors will be appointed to lot 5 national coverage.

All of the services described above are mandatory elements covered by lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for.

The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sublots.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Minimum framework requirements assessment (pass/fail) / Weighting: 0

Quality criterion – Name: Method statement assessment questions / Weighting: 40 %

Cost criterion – Name: Survey and associated schedule of rates / Weighting: 5 %

Cost criterion – Name: Supply and installation schedule of rates / Weighting: 5 %

Cost criterion – Name: Maintenance schedule of rate / Weighting: 5 %

Cost criterion – Name: Installation scenario’s / Weighting: 20 %

Cost criterion – Name: Maintenance scenario’s / Weighting: 20 %

Cost criterion – Name: Labour and call out rates / Weighting: 5 %

II.2.6)Estimated value

Value excluding VAT: 80 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 30

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 035-083894

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/11/2020

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/11/2020

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

Contractors appointed to the framework must be a member of a relevant door association such as the Automatic Door Supplier Association (ADSA) or the Automatic Door Installation Association (ADIA) or equal approved alternative.

The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential value stated in II.1.5) is in relation to the full 4-year framework and takes into consideration the lot structure, length of call-off contracts and that the EEM membership may grow over the framework lifetime.

Where the contract notice states a maximum of suppliers to be appointed to the framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated.

This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users:

1) any member of EEM which for the avoidance of doubt currently includes three partner consortia — Westworks (www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk

2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) an EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above).

Further details regarding the authorised users of this framework can be found in the ITT documents.

To respond to this tender or review the documentation, please

1) Go to the portal https://xantive.supplierselect.com

2) If you need to register a new account follow the prompts to set up your organisation.

3) When you sign in select ‘Public Projects’ from the menu (top right). A list of all open tenders will be displayed.

4) Select ‘EEM0063 Communal Entrance Door Framework’ from the list of projects and then ‘Create Opportunity’. That will give you access to the basic information.

5) Click ‘Accept Opportunity’ to get more detail including all clarification logs. There is no obligation to submit a response.

6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
E-mail:
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
E-mail:
Telephone: +44 2079476000

VI.4.4)Service from which information about the review procedure may be obtained

Official name: The Cabinet Office
Postal address: Correspondence Team, Cabinet Office, Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

08/10/2020