Time limit for receipt of tenders or requests to participate

Date: 09/11/2020

Local time: 12:00

West of Scotland Housing Association are seeking to establish a contract for the provision of responsive repair services and void property works with a suitably experienced and qualified service provider. It is envisaged that the contract will commence on 1 April 2021 and it is intended that the contract will operate for for a maximum of 3 years (with the option for an extension of 2 further years).

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United Kingdom-Glasgow: Repair and maintenance services of building installations

2020/S 200-486742

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West of Scotland Housing Association
Postal address: Camlachie House, 40 Barrowfield Drive, Camlachie
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G40 3QH
Country: United Kingdom
Contact person: Stephen Murphy
E-mail:
Telephone: +44 1415505600
Internet address(es):
Main address: http://www.westscot.co.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from another address:

Official name: A.D.A Construction Consultants Ltd
Postal address: Pavilion 3, St James Business Park, Linwood Road
Town: Paisley
NUTS code: UK UNITED KINGDOM
Postal code: PA3 3BB
Country: United Kingdom
Contact person: Alan Shanks
E-mail:
Telephone: +44 1418160184
Internet address(es):
Main address: www.ada-cc.co.uk

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: Registered Social Landlord

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

West of Scotland Housing Association — Three Year Responsive Repairs and Void Property Works Contract

II.1.2)Main CPV code

50700000 Repair and maintenance services of building installations

II.1.3)Type of contract

Services

II.1.4)Short description:

West of Scotland Housing Association are seeking to establish a contract for the provision of responsive repair services and void property works with a suitably experienced and qualified service provider. It is envisaged that the contract will commence on 1 April 2021 and it is intended that the contract will operate for for a maximum of 3 years (with the option for an extension of 2 further years). The contract will be delivered throughout Ayrshire, Glasgow, Lanarkshire, West Dunbartonshire and Falkirk. The contract will be delivered using the M3NHF schedule of rates for responsive maintenance and void property works contract Version 7.1. The annual estimated value of the contract, excluding VAT, is GBP 1 750 000.

II.1.5)Estimated total value

Value excluding VAT: 8 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.2)Additional CPV code(s)

50710000 Repair and maintenance services of electrical and mechanical building installations

50711000 Repair and maintenance services of electrical building installations

50712000 Repair and maintenance services of mechanical building installations

50720000 Repair and maintenance services of central heating

II.2.3)Place of performance

NUTS code: UKM82 Glasgow City

NUTS code: UKM76 Falkirk

NUTS code: UKM93 East Ayrshire and North Ayrshire mainland

NUTS code: UKM94 South Ayrshire

NUTS code: UKM95 South Lanarkshire

NUTS code: UKM84 North Lanarkshire

NUTS code: UKM81 East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond

Main site or place of performance:

Ayrshire, Glasgow and Lanarkshire.

II.2.4)Description of the procurement:

West of Scotland Housing Association are seeking to establish a contract for the provision of responsive repair and voids property works maintenance services with a suitably experienced and qualified service provider. The contract is intended to commence on 1 April 2021 and will operate for a maximum of 3 years (with the option for a further 2-year extension), subject to satisfactory performance of the successful bidder which will be measured through the key performance indicators. The contract will primarily be delivered in Ayrshire, Glasgow and Lanarkshire. The anticipated contract value is approximately GBP 1 750 000 per annum (excluding VAT) based on the total anticipated value of West of Scotland Housing Association’s responsive repairs, void works, and other services included in the contract.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 8 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

May take up option of an extension for 2 further years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Scotland 1.14 Question2D.1.2- Bidders must provide a separate ESPD response (Sections A and B of this Part and Part III) for each subcontractor.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to these statements when completing Section 4A of the ESPD Scotland.

4A.1: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to these statements when completing Section 4B of the ESPD (Scotland).

Question 4B.1.1: Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 3 500 000 for the last 2 years.

Question 4B.1.2: Bidders will be required to have an average yearly turnover of a minimum of GBP 3 500 000 for the last 2 years.

Question 4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:

Employer’s (compulsory) liability insurance: GBP 10 000 000

Public liability insurance: GBP 10 000 000

Contractors all risk insurance: GBP 1 000 000

Professional indemnity insurance: GBP 2 000 000

Product liability insurance: GBP 1 000 000.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2: Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU contract notice or the relevant section of the site notice.

4C.8.1: Bidders will be required to confirm their average annual manpower for the last 3 years.

4C.8.2: Bidders will be required to confirm their average and the total number of managerial staff for the last 3 years.

4C.9: Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU contract notice or the relevant section of the site notice.

4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Minimum level(s) of standards required:

ESPD, Part C technical and professional ability — bidders responses to Part C of the ESPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a bidder submits in support of their response, which must be completed in English using Arial 11 font.

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The performance of the successful bidder will be monitored through the key performance indicators described within tender document F ‘Responsive v7.1 Volume 1(e) KPI framework’ attached to this contract notice.

Where performance falls below the minimum acceptable level during the contract, the successful bidder will be required to produce a remedial plan for the approval of West of Scotland Housing Association.

Failure to produce a remedial plan or implement an approved remedial plan will be deemed to be a breach of the contract, which may lead to the termination of the successful bidder’s contract.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 183-443153

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/11/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/11/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2023 at the earliest if the optional 2-year extension is not applied.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Part IV Section C ‘Technical and Professional Ability’ will be scored on a pass or fail basis using the following scoring methodology;

0 = unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 = poor — response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 = acceptable — response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 = good — response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 = very good — response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.

5 = excellent — response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

A tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a pass whereas a score of 1 or lower will represent a Fail. West of Scotland Housing Association will disregard, and not evaluate the remainder of a tenderers bid should the tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C. Part D — quality assurance schemes and environmental management standards. Please refer to tender document O ‘Standardised Statements’ when completing Part IV Section D ‘Quality assurance schemes and environmental management standards’.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=632917.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Single service provider required

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided within tender document P attached to the contract notice.

(SC Ref:632917).

VI.4)Procedures for review

VI.4.1)Review body

Official name: Glasgow Sheriff Court and Justice of the Peace Court
Town: Glasgow
Country: United Kingdom

VI.5)Date of dispatch of this notice:

09/10/2020