Time limit for receipt of tenders or requests to participate

Date: 22/07/2020
Local time: 13:00
UK SBS on behalf of UK Research and Innovation wishes to establish a contract for landscaping and grounds maintenance.
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United Kingdom-Swindon: Grounds maintenance services

2020/S 114-277987

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: UK Research and Innovation
Postal address: Polaris House, North Star Avenue
Town: Swindon
NUTS code: UKK14 Swindon
Postal code: SN2 1FL
Country: United Kingdom
Contact person: FM Procurement
Telephone: +44 1793867004Internet address(es):

Main address: www.uksbs.co.uk

I.2)Information about joint procurement

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uksbs.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority

Body governed by public law
I.5)Main activity

Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

FM20085 — Landscape and Grounds Maintenance


Reference number: FM20085
II.1.2)Main CPV code

77314000 Grounds maintenance services
II.1.3)Type of contract

II.1.4)Short description:

UK SBS on behalf of UK Research and Innovation wishes to establish a contract for landscaping and grounds maintenance.


II.1.5)Estimated total value

Value excluding VAT: 1 400 000.00 GBP
II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

45112700 Landscaping work
II.2.3)Place of performance

NUTS code: UKJ14 Oxfordshire
Main site or place of performance:

Rutherford Appleton Laboratory, Harwell Campus, Oxfordshire, UNITED KINGDOM.


II.2.4)Description of the procurement:


UK SBS on behalf of UK Research and Innovation wishes to establish a contract for landscaping and grounds maintenance.

The grounds maintenance and landscaping services will encompass:

Mowing of areas defined within the site to an appropriate standard.

Consideration and compliance to any Ecologist reports and recommendations within the grounds maintenance operation.

Sweeping and disposal of grass cuttings litter etc. from pedestrian areas, car park bays, rainwater culverts. Snow clearing, gritting and graffiti removal.

Hedge trimming, to a manageable/maintainable height and size.

Pruning and cutting back of shrubs, etc.

Hoe and fork over boarders

Weed control of pathways, roadways, fertilise grass areas (as agreed) control moss growth, bark mulch bedding areas.

Maintain sapling/semi mature tree growth, remove lower growth, etc.

Tree surgery required as an additional service.

Leaf clearance from grassed areas, beds and shrubs, service roads, car parks and hard standings.


II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

Value excluding VAT: 1 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/07/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Date: 22/07/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:


All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

How to apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to ‘Login’.

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 49T8E6732N


VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: