Time limit for receipt of tenders or requests to participate

Date: 12/11/2020
Local time: 12:00

This procurement comprises of three lots

Lot 1 for Outreach Services;

Lot 2 for Supported Living without Accommodation with sub-lots 2a learning disability, 2b mental health, 2c autism, 2d physical disability and 2e complex needs); and

Lot 3 Supported Living with Accommodation which has sub-lots 3a learning disability, 3b mental health, 3c autism, 3d physical disability and 2e complex needs.

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United Kingdom-Kingston upon Thames: Health and social work services

2020/S 201-486883

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Royal Borough of Kingston upon Thames
Postal address: Guildhall 2, High Street
Town: Kingston upon Thames
NUTS code: UKI63 Merton, Kingston upon Thames and Sutton
Postal code: KT1 1EU
Country: United Kingdom
E-mail:
Internet address(es):
Main address: www.procontract.due-north.com
Address of the buyer profile: http://www.kingston.gov.uk
I.2)Information about joint procurement

The contract is awarded by a central purchasing body
I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.procontract.due-north.com
I.4)Type of the contracting authority

Regional or local authority
I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supported Living and Outreach Flexible Framework

 

Reference number: DN500852
II.1.2)Main CPV code

85000000 Health and social work services
II.1.3)Type of contract

Services
II.1.4)Short description:

 

The Royal Borough of Kingston Upon Thames is seeking to commission a ‘Flexible Framework Agreement’ provision for supported living and outreach services consisting of multiple suitably qualified providers under which it can call off via direct awards or mini-competitions.

This procurement comprises of three lots

Lot 1 for Outreach Services;

Lot 2 for Supported Living without Accommodation with sub-lots 2a learning disability, 2b mental health, 2c autism, 2d physical disability and 2e complex needs); and

Lot 3 Supported Living with Accommodation which has sub-lots 3a learning disability, 3b mental health, 3c autism, 3d physical disability and 2e complex needs.

The ‘Flexible Framework Agreement’ will be commissioned under the Light Touch Regime (implemented through Regulations 74-77 of the Public Contract Regulations 2015). This flexible framework agreement differs from those set up under the non-light touch regime in that the Council may exercise it’s flexibility to periodically ‘open’ the flexible framework for providers to submit applications to join, particularly if it needs to increase the capacity or respond to emerging needs. If the Council decides to open up the flexible framework agreement for applications it will do so on the same terms and conditions and on the same criteria.

The duration of the flexible framework agreement will be 5 years, plus two 12 month extension periods at the absolute sole discretion of the Council, creating a maximum possible flexible framework term of 7 years. Call off contracts will be of varying durations according to the assessed needs of service users.

 

II.1.5)Estimated total value

Value excluding VAT: 44 994 110.00 GBP
II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Outreach Services

 

Lot No: 1
II.2.2)Additional CPV code(s)

85312000 Social work services without accommodation
98000000 Other community, social and personal services
II.2.3)Place of performance

NUTS code: UKI63 Merton, Kingston upon Thames and Sutton
II.2.4)Description of the procurement:

Outreach is the provision of one to one support to service users to enable them to play an active part in their communities. The service will work to improve the physical, social and mental wellbeing of service users. Outreach support is tailored and linked to the individual and not to a specific building or location. For further information please see the instructions and invitation to tender and service specification.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Model of service delivery / Weighting: 15 %
Quality criterion – Name: Knowledge and understanding / Weighting: 10 %
Quality criterion – Name: Safeguarding of vulnerable adults / Weighting: 5 %
Quality criterion – Name: Quality assurance and performance / Weighting: 5 %
Quality criterion – Name: Use of innovation and technology / Weighting: 2.5 %
Quality criterion – Name: Social value and workforce / Weighting: 2.5 %
Price – Weighting: 60 %
II.2.6)Estimated value

Value excluding VAT: 4 499 411.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supported Living without Accommodation

 

Lot No: 2
II.2.2)Additional CPV code(s)

85312000 Social work services without accommodation
98500000 Private households with employed persons
II.2.3)Place of performance

NUTS code: UKI63 Merton, Kingston upon Thames and Sutton
II.2.4)Description of the procurement:

 

The services will be provided for people who live in their accommodation in a variety of settings. This includes but is not restricted to:

(i) scheme based (supported living) services consisting of self-contained flats in a scheme or perhaps as a cluster of properties with onsite support and in some cases, a communal hub.

(ii) shared or single occupant houses with floating or onsite support – in these types of schemes communal facilities like kitchens and bathrooms might be shared.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Model of service delivery / Weighting: 15 %
Quality criterion – Name: Knowledge and understanding / Weighting: 10 %
Quality criterion – Name: Safeguarding of vulnerable adults / Weighting: 5 %
Quality criterion – Name: Quality assurance and performance / Weighting: 5 %
Quality criterion – Name: Use of innovation and technology / Weighting: 2.5 %
Quality criterion – Name: Social value and workforce / Weighting: 2.5 %
Price – Weighting: 60 %
II.2.6)Estimated value

Value excluding VAT: 20 247 349.50 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supported Living with Accomodation

 

Lot No: 3
II.2.2)Additional CPV code(s)

85311000 Social work services with accommodation
85320000 Social services
98500000 Private households with employed persons
II.2.3)Place of performance

NUTS code: UKI63 Merton, Kingston upon Thames and Sutton
II.2.4)Description of the procurement:

 

Supported living with accommodation refers to any housing scheme where housing, support and sometimes care services are provided as an integrated package.

The key characteristics of supported living with accommodation are:

The integration of housing provision, care and support;

The landlord issues a tenancy or license agreement;

A premium is charged on top of the rent for the support provision.

The service users are eligible for care services from the Council and have a care package;

CQC registration as home care where personal care is provided, including the prompting and supervision of personal care activities.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Model of service delivery / Weighting: 10 %
Quality criterion – Name: Knowledge and understanding / Weighting: 10 %
Quality criterion – Name: Safeguarding of vulnerable adults / Weighting: 5 %
Quality criterion – Name: Quality assurance and performance / Weighting: 5 %
Quality criterion – Name: Use of innovation and technology / Weighting: 2 %
Quality criterion – Name: Social value and workforce / Weighting: 3 %
Quality criterion – Name: Housing provision and support / Weighting: 5 %
Price – Weighting: 60 %
II.2.6)Estimated value

Value excluding VAT: 20 247 349.50 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Date: 12/11/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.3)Additional information:

The Council reserves the right to terminate the process at any time prior to award of contract. The Council does not bind itself to accept the lowest tender, or any tender received and reserves the right to call for new tenders should they consider this necessary. The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of information requested in this contract notice or the completion or submission of any tender.

 

VI.4)Procedures for review
VI.4.1)Review body

Official name: The Royal Borough of Kingston upon Thames
Postal address: Guildhall 2, High Street
Town: Kingston Upon Thames
Postal code: KT1 1EU
Country: United Kingdom
E-mail:
VI.4.2)Body responsible for mediation procedures

Official name: Royal Courts of Justice
Postal address: The Royal Courts of Justice Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Public Contract Regulations (2015) the Council will incorporate a minimum 10 calendar day standstill period at the point at which the award decision is communicated to tenderers. Any action must be brought within the applicable limitation period.

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: The Royal Borough of Kingston Upon Thames
Postal address: Guildhall 2, High Street
Town: Kingston Upon Thames
Postal code: KT1 1EU
Country: United Kingdom
VI.5)Date of dispatch of this notice:

10/10/2020