Time limit for receipt of tenders or requests to participate
Date: 15/01/2021

Time: 23:59

To establish a Dynamic Purchasing System (DPS) for heating, ventilation, air conditioning, refrigeration, drainage and plumbing products and services for members of the Northern Housing Consortium.

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UK-Sunderland: Repair and maintenance services.
Section I: Contracting Authority
I.1) Name and addresses
Northern Housing Consortium
Loftus House, Colima Avenue, Sunderland Enterprise Park, Sunderland, SR5 3XB, United Kingdom
Tel. +44 1915661000, Email:
Main Address: https://www.northern-consortium.org.uk, Address of the buyer profile: https://consortiumprocurement.org.uk/
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./768UKR6666
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Other type:: Central Purchasing Body
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: HVAC+R, Drainage and Plumbing 21-31
Reference Number: Not provided
II.1.2) Main CPV Code:
50000000 – Repair and maintenance services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: To establish a Dynamic Purchasing System (DPS) for heating, ventilation, air conditioning, refrigeration, drainage and plumbing products and services for members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future members of the Northern Housing Consortium. Further information on who can access the DPS is available at this link https://consortiumprocurement.org.uk/framework-agreements/who-can-access/
The DPS shall run for 10 years, from 1 February 2021 to 31 January 2031.
II.1.5) Estimated total value:
Value excluding VAT: 5,000,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
50531200 – Gas appliance maintenance services.
50720000 – Repair and maintenance services of central heating.
45333000 – Gas-fitting installation work.
50531100 – Repair and maintenance services of boilers.
45331110 – Boiler installation work.
45331000 – Heating, ventilation and air-conditioning installation work.
45330000 – Plumbing and sanitary works.
71321200 – Heating-system design services.
71321300 – Plumbing consultancy services.
71321400 – Ventilation consultancy services.
44163112 – Drainage system.
39715000 – Water heaters and heating for buildings; plumbing equipment.
45331231 – Installation work of refrigeration equipment.
71314300 – Energy-efficiency consultancy services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: To establish a Dynamic Purchasing System (DPS) for HVAC+R, Drainage and Plumbing Services for Members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future Members of the Northern Housing Consortium. Further information on who can access the DPS is available at this link https://consortiumprocurement.org.uk/framework-agreements/who-can-access/

The HVAC+R, Drainage and Plumbing Services DPS shall run for 10 years, from 1st February 2021 to 31st January 2031.

The first stage of, and the initial on-boarding of suppliers onto the DPS, will take place between 11 December 2020 to 31st January 2031. Applicants are required to complete the Selection Questionnaire (SQ) and submit this (with all supporting documents requested in the SQ) via the Delta portal. Applications will be evaluated accordingly, and successful Applicants will be appointed to the DPS as an appointed Supply Partner. There will be no limit to the number of Applicants that will be admitted to the DPS against each region, sector, and service category. New Applicants can apply to join the DPS throughout the duration of the period via the SQ process.

An outline of the Categories to be covered by the DPS are as follows, further breakdowns of the categories are available within the procurement documents:

TIER 1: REGION
•National (coverage of all NUTS Level 2 Codes for England, Scotland and Northern Ireland, and geographic regions for Wales)

TIER 2: SECTOR
•Blue Light Services (including Ambulance, Fire and Police)
•Education (including Academy Trusts, Schools, Universities & Higher Education)
•Government Bodies
•Health (including Care Homes, Commissioning Bodies, Hospices, NHS Trusts)
•Housing Associations, Registered Providers and ALMOs
•Local Authorities
•Prison Service

TIER 3: SERVICE
•A range of; consultancy, design, supply, installation, servicing, maintenance, repair/remedial; calibration; clearance, inspection, surveys, and excavation services; meter and billing services; supply only services.
•To cover heating systems; domestic and commercial (gas, oil, LPG, solid fuel, and electric); renewable heating systems (air source heat pumps, ground source heat pumps, water source heat pumps, biomass boilers, and solar thermal heating systems); air conditioning and refrigeration systems; drainage and plumbing services; meter and billing services; supply of associated HVAC, drainage and plumbing parts and associated materials.

Applicants are not restricted to the number of categories they wish to apply for and will be invited to select which category(s) they wish to apply for by completing the Category Application Table within the procurement documents.

The second stage is where appointed Supply Partners compete for Members individual contracts, more commonly referred to as a Further Competition (also known as mini-tender) stage and consists of Members refining the requirements for their specific contract. Following acceptance on to the DPS, Supply Partners will be invited to tender for all Members’ Further Competitions under the region, sector, and service category(s) they have successfully applied for. The DPS includes terms and conditions for the second stage Further Competitions by way of a Supply Agreement but places no obligations on Members to procure any services via the DPS. The DPS itself is not a contract and contracts (Supply Agreements) are only formed when services are called off by Members under the DPS.

The estimated value of the services to be procured for the entire duration of the DPS is an indicative amount and cannot be guaranteed.

Further information can be found within the procurement documents as detailed in section 1.3 of the notice.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 5,000,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/02/2021 / End: 31/01/2031
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options:       No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/tenders/UK-title/768UKR6666

Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to procurement documents, available at https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./768UKR6666
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement – NO
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 15/01/2021 Time: 23:59
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./768UKR6666

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/768UKR6666
VI.4) Procedures for review
VI.4.1) Review body:
Northern Housing Consortium
Sunderland, SR5 3XB, United Kingdom
Tel. +44 1915661000
VI.4.2) Body responsible for mediation procedures:
Northern Housing Consortium
Loftus House, Colima Avenue, Sunderland, SR5 3XB, United Kingdom
Tel. +44 1915661000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Public Contracts Regulations 2015 (the Regulations) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). As stated within the regulations, any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen.

The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 11/12/2020

Annex A