Time limit for receipt of tenders or requests to participate

Date: 02/10/2020

Local time: 10:00

Crown Commercial Service, as the authority, intends to put in place an agreement for the provision of print management services for use by Central Government and UK public sector bodies. The agreement shall include print products and all associated services to provide an end to end print management service.

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United Kingdom-Liverpool: Printing and related services

2020/S 180-435860

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: Ninth Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail:
Telephone: +44 3150103503

Internet address(es):

Main address: https://www.gov.uk/ccs

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://crowncommercialservice.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print Management Services

Reference number: RM6170

II.1.2)Main CPV code

79800000 Printing and related services

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service, as the authority, intends to put in place an agreement for the provision of print management services for use by Central Government and UK public sector bodies. The agreement shall include print products and all associated services to provide an end to end print management service.

For further information concerning the scope of the services please refer to framework schedule 1 (Specification) of the terms and conditions.

II.1.5)Estimated total value

Value excluding VAT: 420 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders can bid for one or both lots. However, a bidder cannot be awarded a framework contract for both lots.

II.2)Description

II.2.1)Title:

Print Management Services, including Strategic and Transformational Services

Lot No: Lot 1

II.2.2)Additional CPV code(s)

22450000 Security-type printed matter

63121000 Storage and retrieval services

63122000 Warehousing services

64216120 Electronic mail services

79810000 Printing services

79821000 Print finishing services

79970000 Publishing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Lot 1: Print management services, including strategic and transformational services, this is a single supplier lot and buyers will access lot 1 via a direct award call-off procedure.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Cost criterion – Name: Price / Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 420 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 1: Is a single supplier lot and buyers will access lot 1 via a direct award call-off procedure.

The value given in section 11.2.6) pertains to both lots and is the estimated total maximum value for the entire duration of the framework agreement, as confirmed in section II.1.5).

II.2)Description

II.2.1)Title:

Print Management Services

Lot No: 2

II.2.2)Additional CPV code(s)

22450000 Security-type printed matter

63121000 Storage and retrieval services

63122000 Warehousing services

64216120 Electronic mail services

79810000 Printing services

79821000 Print finishing services

79970000 Publishing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Lot 2 is designed for buyers who require the support of a print manager to enable them to take advantage of the end to end services that this approach offers, thereby ensuring that their print needs are fully managed on their behalf.

The buyers who use lot 2 will be a broad range of public sector organisations who range in both size and complexity with regard to their print requirements.

The supplier shall be flexible in their approach to manage the provision of both low value to high value Call-Off Contracts requirements.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Cost criterion – Name: Price / Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 420 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 2 is a multi-supplier lot and buyers will access lot 2 via further competition.

The value given in section II.2.6) pertains to both lots and is the estimated total maximum value for the entire duration of the framework agreement, as confirmed in section II.1.5).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

Accelerated procedure

Justification:

Please refer to point 4) in section VI.3) Additional information regarding the reasoning for the use of the accelerated procedure.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 155-382534

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2020

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/10/2020

Local time: 10:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/797bde57-a0ff-49ee-8f90-4ad88523f3f1

1) contract notice transparency information for the agreement;

2) contract notice authorised customer list;

3) rights reserved for CCS framework;

4) reasoning for the use of the accelerated procedure.

On 2 April 2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications

Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Plus, for services under and in connection with this procurement. Further information about the requirement for Cyber Essentials Plus can be found within bid pack attachment 2a – Selection questionnaire.

Please note:

All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by accreditation bodies other than IASME.

On 30 June 2021, any certificate issued under the old scheme will expire.

Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information.

For lot 2 only, CCS reserve the right to award a framework contract to any bidder whose final score is within 1 % of the last position

Registering for access:

This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

For assistance please contact the eSourcing Help desk operated by email at or call 08000698630.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: Ninth Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail:
Telephone: +44 3450103503

Internet address: https://www.crowncommercial.gov.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/09/2020