Time limit for receipt of tenders or requests to participate

Date: 14/09/2020

Local time: 17:00

Cross Keys Homes has core IT infrastructure (servers, storage and core switches) that has been provided as

A service through the current managed service contract since October 2018 by Castleton, a managed service

Provider, via a hosted environment. The Castleton managed services and data centre hosting contract expires

At the end of May 2021.

If you want help with winning this tender, then take a look at our Bid Writing page.

United Kingdom-Peterborough: Information technology services

2020/S 158-386861

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cross Keys Homes Limited
National registration number: 04557701
Postal address: Shrewsbury Avenue, Woodston
Town: Peterborough
NUTS code: UKH12 Cambridgeshire CC
Postal code: PE2 7BZ
Country: United Kingdom
Contact person: David Isherwood
E-mail:
Telephone: +44 7884116744

Internet address(es):

Main address: http://www.crosskeyshomes.co.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Peterborough:-Information-technology-services./T257P3BREA

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

IT Managed Service Contract

II.1.2)Main CPV code

72222300 Information technology services

II.1.3)Type of contract

Services

II.1.4)Short description:

Cross Keys Homes has core IT infrastructure (servers, storage and core switches) that has been provided as

A service through the current managed service contract since October 2018 by Castleton, a managed service

Provider, via a hosted environment. The Castleton managed services and data centre hosting contract expires

At the end of May 2021.

It is therefore important that Cross Keys Homes now start a project to refresh its infrastructure and discuss with

Potential bidders future options for hosting, and/or public/private cloud and managed service provision to move

Ahead with the enhancements of its business application portfolio and business strategy

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72222300 Information technology services

72223000 Information technology requirements review services

72267100 Maintenance of information technology software

32424000 Network infrastructure

32571000 Communications infrastructure

32412000 Communications network

32412110 Internet network

72514000 Computer facilities management services

72611000 Technical computer support services

32413100 Network routers

32415000 Ethernet network

32421000 Network cabling

32422000 Network components

32425000 Network operating system

32427000 Network system

32428000 Network upgrade

32430000 Wide area network

72222000 Information systems or technology strategic review and planning services

72253200 Systems support services

72253000 Helpdesk and support services

72910000 Computer back-up services

II.2.3)Place of performance

NUTS code: UKH12 Cambridgeshire CC

Main site or place of performance:

Cambridgeshire CC

II.2.4)Description of the procurement:

Cross Keys Homes has core IT infrastructure (servers, storage and core switches) that has been provided as

A service through the current managed service contract since October 2018 by Castleton, a managed service

Provider, via a hosted environment. The Castleton managed services and data centre hosting contract expires

At the end of May 2021.

It is therefore important that Cross Keys Homes now start a project to refresh its infrastructure and discuss with

Potential bidders future options for hosting, and/or public/private cloud and managed service provision to move

Ahead with the enhancements of its business application portfolio and business strategy.

The initial contract duration will be for three (3) years, with the option to extend by a further two (2) periods of one (1) year each. The estimated value (excluding VAT) for the initial three (3) year term is £3,000,000 (three million).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial term of the contract will be 3 years (36 months) and Cross Keys Homes shall have the options, at its sole discretion, to extend the duration by two periods, each of 1 year (12 months), giving a maximum possible contract term of 5 years (60 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/T257P3BREA

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Selection criteria as stated in the procurement documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/09/2020

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/10/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Peterborough:-Information-technology-services./T257P3BREA

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/T257P3BREA

GO Reference: GO-2020810-PRO-16933078

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will conduct itself in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/08/2020