A Collaboration of Berkshire Schools – Cleaning Services
• Garth Hill College
Publication reference: 2021/S 000-022962 
Publication date: 15 September 2021
F02: Contract notice
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
Garth Hill College
Bull Lane, Bracknell, Berkshire, RG42 2AD
Bracknell
RG42 2AD
Contact
Lorraine Ashover
Email

Telephone
+44 1256467107
Country
United Kingdom

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NUTS code
UKJ11 – Berkshire
Internet address(es)
Main address
https://www.garthhillcollege.com/
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/minervapcs/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/minervapcs/aspx/home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authorityI.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activityI.5) Main activity
Education

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
A Collaboration of Berkshire Schools – Cleaning Services
Reference number
MPN-10191
two.1.2) Main CPV codeII.1.2) Main CPV code
• 90919300 – School cleaning services
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
A Collaboration of Berkshire Schools are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 April 2021.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.A Collaboration of Berkshire Schools is a group of four schools in the Berkshire area. These four schools are: Garth Hill College, Ranelagh School, Jennett’s Park CofE Primary School and Sandy Lane Primary School. TUPE is expected to apply, details of which can be found in the tender documentation.Suppliers that would like to take part in this process are invited to Express Interest upon which they will be given access to the full tender documentation through this e-tendering system.When the tender documents have been made available suppliers will receive notification via email and the tender
two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £2,060,000
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Garth Hill College
Lot No
Lot 1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 90919300 – School cleaning services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKJ11 – Berkshire
Main site or place of performance
Bull Lane, Bracknell, RG42 2AD
two.2.4) Description of the procurementII.2.4) Description of the procurement
Daily and periodic cleaning services for Garth Hill College in accordance with the tender documents
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £1,030,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invitedII.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria is detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional informationII.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Bonitas Multi Academy Trust – Ranelagh School and Jennett’s Park CofE Primary School
Lot No
Lot 2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 90919300 – School cleaning services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKJ11 – Berkshire
Main site or place of performance
Jennett’s Park, 3 Tawny Owl Square, Bracknell, RG12 8EBRanelagh School, Ranelagh Drive, Bracknell, RG12 9DA
two.2.4) Description of the procurementII.2.4) Description of the procurement
Ranelagh School & Jennett’s Park CofE Primary School are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for an initial 3 year period with the option to extend for a further two periods of 12 months. The contract commencement date is 1st April 2022.The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £805,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invitedII.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria is detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional informationII.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Sandy Lane Primary School
Lot No
Lot 3
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 90919300 – School cleaning services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKJ11 – Berkshire
Main site or place of performance
Sandy Lane, Bracknell, RG12 2JG
two.2.4) Description of the procurementII.2.4) Description of the procurement
Sandy Lane Primary School are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for an initial 3 year period with the option to extend for a further two periods of 12 months. The contract commencement date is 1st April 2022.The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £225,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invitedII.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria is detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional informationII.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2021
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidatesIV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 November 2021
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices will be published in 2024, 2025 or 2026 dependent on the exercising of contract extension options
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedureVI.4.3) Review procedure
Precise information on deadline(s) for review procedures
Garth Hill College, Ranelagh School, Jennett’s Park Primary School & Sandy Lane Primary School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
six.4.4) Service from which information about the review procedure may be obtainedVI.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom

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