Time limit for receipt of tenders or requests to participate

Date: 13/10/2020

Local time: 12:00

The primary aim of the Transforming Real Time Information programme in the West Midlands is to build on WMCA’s success as a pioneer in the delivery of real time information (RTI) to bus customers by transforming — harmonising and modernising — its current RTI Service.

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United Kingdom-Birmingham: Real time operating system software development services

2020/S 182-440806

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West Midlands Combined Authority
Postal address: 16 Summer Lane
Town: Birmingham
Postal code: B19 3SD
Country: United Kingdom
Contact person: Darren Robertson
Telephone: +44 3453036760

Internet address(es):

Main address: www.wmca.org.uk

Address of the buyer profile: https://wmca.bravosolution.co.uk/web/login.html

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wmca.bravosolution.co.uk/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://wmca.bravosolution.co.uk/web/login.html

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Transforming RTI in the West Midlands

Reference number: 02339-2020

II.1.2)Main CPV code

72212670 Real time operating system software development services

II.1.3)Type of contract


II.1.4)Short description:

The primary aim of the Transforming Real Time Information programme in the West Midlands is to build on WMCA’s success as a pioneer in the delivery of real time information (RTI) to bus customers by transforming — harmonising and modernising — its current RTI Service.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no



II.2.2)Additional CPV code(s)

48460000 Analytical, scientific, mathematical or forecasting software package

72212462 Mathematical or forecasting software development services

II.2.3)Place of performance


II.2.4)Description of the procurement:

Recognising all the challenges of maintaining a complex Service, WMCA commissioned an options report to explore various options for improving bus RTI. This has since been developed into an architectural design and technical specification for a specific element of this service, namely ‘The System’ which comprises a data hub, prediction engine and analysis tool, which is detailed in this ITT.

WMCA’s vision is to use the outputs of the T-RTI service to boost confidence further in bus transport to increase bus patronage in the Region. This is key to WMCA’s policies of reducing congestion and improving air quality in the Region. Eight out of ten of the Region’s journeys are made by bus, representing a total of 259 million bus journeys each year. These journeys are provided by 30 bus operators with vehicle fleets that travel 72 million vehicle miles each year.

WMCA seeks to achieve the following objectives:

  • increase the ability of journey makers to make optimal journey choices based on reliable bus journey times in order to keep the West Midlands moving, boost the regional economy and improve public health.
  • improve the quality and accuracy timetable, running board, journey matching and bus time predictions against published timetables from all participating bus operators in the Region.
  • conduct real-time and historic data analyses based on stored bus journey time data and use predictive analytics to deliver reliable operational and planning decisions and journey choices.
  • help transform WMCA’s Regional Transport Control Centre (RTCC) into a transport operations nerve centre.

Further information on how to respond to this opportunity can be found within section VI.3 ‘ Additional Information’.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There will be 2 extension options available, both of which will be for 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 103-249507

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/10/2020

Local time: 13:00


West Midlands

Information about authorised persons and opening procedure:

Authorised WMCA Personnel — Darren Robertson, Rachael Morgan

The qualification envelope will be accessed first, all suppliers meeting the specified qualification criteria will then be scored as per the technical, commercial and Social Value weighing stipulated in the ITT.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

To express an interest in this opportunity, please register on https://wmca.bravosolution.co.uk and express an interest in:

Project 348: Transforming RTI in the West Midlands

ITT_819 02339-2020 Transforming RTI in the West Midlands — ITT

Prior Information Notice:

A PIN was published earlier in 2020 (2020/S 103-249507) relating to this opportunity. Since then however some of the requirements of the WMCA have evolved, meaning that elements of the original (high level) specification have needed to be re-scoped.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: