Time limit for receipt of tenders or requests to participate

Date: 20/11/2019
Local time: 12:00
The framework agreement anticipates covering tree supply, pit construction and planting in hard standing, tree planting into soft landscaping and tree watering and maintenance.
If you want help with winning this tender, then take a look at our Tender Writing page.

United Kingdom-Edinburgh: Trees

2019/S 204-497165

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
NUTS code: UKM75
Postal code: EH8 8BG
Country: United Kingdom
Contact person: Laura Schouten
E-mail:
Telephone: +44 1314693922Internet address(es):

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.1)Name and addresses

Official name: Fife Council
Postal address: Fife House, North Street
Town: Glenrothes
NUTS code: UKM72
Postal code: KY7 5LT
Country: United Kingdom
E-mail:
Telephone: +44 3451550000Internet address(es):

Main address: http://www.fifedirect.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.2)Information about joint procurement

The contract involves joint procurement
I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority

Regional or local authority
I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tree Planting and Watering Framework Agreement

 

Reference number: CT0587
II.1.2)Main CPV code

03452000
II.1.3)Type of contract

Services
II.1.4)Short description:

The framework agreement anticipates covering tree supply, pit construction and planting in hard standing, tree planting into soft landscaping and tree watering and maintenance.

 

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

77310000
77211500
II.2.3)Place of performance

NUTS code: UKM75
NUTS code: UKM72
Main site or place of performance:

The City of Edinburgh Council and Fife Council

 

II.2.4)Description of the procurement:

 

— tree supply,

— pit construction and planting in hard standing,

— tree planting into soft landscaping, and

— tree watering and maintenance.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

List and brief description of selection criteria:

 

Part III: Section A, B, C and D – Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Part IV: Selection criteria – B: Economic and financial standing – Question 4B.1 – Tenderers are required to have a minimum ‘general’ annual turnover of 200 000 GBP for the last 2 financial years. Where a tenderer does not have an annual turnover of this value, the Council may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.

Part IV: Selection Criteria – B: Economic and Financial Standing – Question 4B.4 – Tenderers will be required provide the following information in response to 4B.4:

— current ratio for Current Year: 1.10

— current ratio for Prior Year: 1.10

The formula for calculating the current ratio is current assets divided by current liabilities. The acceptable range for each ratio is greater than 1.10. Where a current ratio is less than 1.10 the Council may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.

 

Minimum level(s) of standards possibly required:

 

Part IV: Selection criteria – B: Economic and financial standing – Question 4B.5 – Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

a) Employers (Compulsory) Liability Insurance – 5 000 000 GBP

b) Public Liability Insurance – 5 000 000 GBP

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

 

Part IV: Selection criteria – D: Quality Assurance Schemes and Environmental Management – Question 4D.1

It is a mandatory requirement that tendering organisations with more than 5 employees have in place a Health and Safety Policy which is approved at a senior level within the organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a bidder does not have a Health and Safety Policy and is required to do so, the Council may exclude the bidder from the competition.

 

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The framework agreement will contain a Community Benefits clause.

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable.

 

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 172-419833
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Date: 20/11/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Mid 2023

 

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

 

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=598647.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Requirement to provide community benefit(s) if more than 50,000 GBP is spent.

(SC Ref:598647)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=598647

 

VI.4)Procedures for review
VI.4.1)Review body

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
Postal code: EH8 8BG
Country: United Kingdom
Telephone: +44 1314693922Internet address: http://www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

16/10/2019