Document Storage, Records Management and Integrated Solutions
NHS Shared Business Services Ltd (NHS SBS)
Published date: 22 March 2021
Open opportunity – This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

If you want help with winning this tender, then take a look at our Tender Writing page.

Contract summary
• File storage box – 30193700
• Storage media – 30234000
• Document management system – 48311100
Location of contract
M50 2UW
Value of contract
£5,000,000 to £200,000,000
Procurement reference
Published date
22 March 2021
Closing date
19 April 2021
Closing time
Contract start date
7 June 2021
Contract end date
6 June 2025
Contract type
Service contract
Procedure type
Open procedure
Contract is suitable for SMEs?
Contract is suitable for VCSEs?

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including;

Lot 1: Records Management,
Lot 2: Human Tissue Storage,
Lot 3: Scanning and Digitisation,
Lot 4: Electronic Document Records Management Systems (EDRMS),
Lot 5: One Stop Shop,
Lot 6: BSW STP,

The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a ‘One Stop Shop’ Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage.

There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires:

The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.

More information
·         Full documentation is available on the NHS Shared Business Services EU-Supply e-tendering portal.

How to apply
Follow the instructions given in the description or the more information section.

About the buyer
Contact name
Charles Tarling
Halyard Court, 31 Broadway, The Quays
M50 2UW

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Closing: 19 April 2021, 12pm

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