Time limit for receipt of tenders or requests to participate

Date: 21/09/2020

Local time: 00:00

To establish a Dynamic Purchasing System (DPS) for cleaning services for members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future members of the Northern Housing Consortium.

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United Kingdom-Sunderland: Cleaning and sanitation services

2020/S 164-399649

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Northern Housing Consortium Ltd
Postal address: Loftus House, Colima Avenue, Sunderland Enterprise Park
Town: Sunderland
Postal code: SR5 3XB
Country: United Kingdom
Contact person: Rachel Wheeler
Telephone: +44 1915661000

Internet address(es):

Main address: https://www.northern-consortium.org.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Cleaning-and-sanitation-services./XDU63TU682

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Central Purchasing Body

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Cleaning Services 20-30

II.1.2)Main CPV code

90900000 Cleaning and sanitation services

II.1.3)Type of contract


II.1.4)Short description:

To establish a Dynamic Purchasing System (DPS) for cleaning services for members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future members of the Northern Housing Consortium. Further information on who can access the DPS is available at this link https://consortiumprocurement.org.uk/framework-agreements/who-can-access/

The cleaning services DPS shall run for 10 years, from 1 October 2020 to 30 September 2030.

II.1.5)Estimated total value

Value excluding VAT: 182 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no



II.2.2)Additional CPV code(s)

90900000 Cleaning and sanitation services

90910000 Cleaning services

90911000 Accommodation, building and window cleaning services

90915000 Furnace and chimney cleaning services

90916000 Cleaning services of telephone equipment

90919000 Office, school and office equipment cleaning services

90920000 Facility related sanitation services

90921000 Disinfecting and exterminating services

90600000 Cleaning and sanitation services in urban or rural areas, and related services

90690000 Graffiti removal services

98310000 Washing and dry-cleaning services

II.2.3)Place of performance


Main site or place of performance:


II.2.4)Description of the procurement:

The first stage of and the initial on-boarding of suppliers onto the DPS, will take place between 20 August 2020 to 30 September 2020. Applicants are required to complete the selection questionnaire (SQ) and submit this (with all supporting documents requested in the SQ) via the Delta portal. Applications will be evaluated accordingly and successful applicants will be appointed to the DPS as an appointed supply partner. There will be no limit to the number of applicants that will be admitted to the DPS against each region, sector and service category. New applicants can apply to join the DPS throughout the duration of the period via the SQ process.

Categories to be covered by the DPS are as follows, applicants are not restricted to the number of categories they wish to apply for and will be invited to select which category(s) they wish to apply for by completing the category application table document:


  • National (coverage of all 12 regions),
  • North East,
  • North West,
  • Yorkshire and Humber,
  • West Midlands,
  • East Midlands,
  • East of England,
  • Greater London,
  • South East England,
  • South West England,
  • Wales,
  • Scotland,
  • Northern Ireland.


  • Blue Light Services (including Ambulance, Fire and Police),
  • Education (including Academy Trusts, Schools, Universities and Higher Education),
  • government bodies,
  • health (including care homes, commissioning bodies, hospices, NHS Trusts),
  • housing associations, registered providers and ALMOs,
  • local authorities,
  • prison service.


  • Building exterior cleaning — up to approx. 75 ft,
  • building exterior cleaning — up to and over approx. 75 ft,
  • catering facilities cleaning — commercial and domestic dining hall, etc.
  • catering facilities cleaning — commercial and domestic kitchen equipment/ovens, etc.,
  • chimney cleaning/sweeping,
  • cleaning: general,
  • cleaning: deep,
  • cleaning: specialist,
  • cleaning: trauma,
  • cleaning supplies (including consumables and equipment) — supply only,
  • commercial laundry services,
  • commercial vehicle cleaning — general and specialised,
  • graffiti and chewing gum removal,
  • IT equipment cleaning,
  • washroom services,
  • window cleaning (external — low rise/up to approx. 75 ft),
  • window cleaning (external — up to and over 75 ft — may need working at height equipment),
  • window cleaning (internal — low rise),
  • window cleaning (internal — high rise — may need working at height equipment).

The second stage is where appointed supply partners compete for members individual contracts, more commonly referred to as a further competition (also known as mini-tender) stage and consists of members refining the requirements for their specific contract. Following acceptance on to the DPS, supply partners will be invited to tender for all Members’ Further Competitions under the region, sector and service category(s) they have successfully applied for. The DPS includes terms and conditions for the second stage further competitions by way of a supply agreement but places no obligations on Members to procure any cleaning services via the DPS. The DPS itself is not a contract and contracts (supply agreements) are only formed when services are called off by Members under the DPS.

The estimated value of the services to be procured for the entire duration of the DPS is an indicative amount and cannot be guaranteed.

Further information can be found within the procurement documents as detailed in section 1.3 of the notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 182 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020

End: 30/09/2030

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/XDU63TU682

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/09/2020

Local time: 00:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Cleaning-and-sanitation-services./XDU63TU682

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/XDU63TU682

Go reference: GO-2020820-PRO-16967109

VI.4)Procedures for review

VI.4.1)Review body

Official name: See VI.4.3)
Town: Sunderland
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Northern Housing Consortium Ltd
Postal address: Webster’s Ropery
Town: Sunderland
Postal code: SR4 6DJ
Country: United Kingdom
Telephone: +44 1915661000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Public Contracts Regulations 2015 (the Regulations) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). As stated within the regulations, any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen.

The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: