Time limit for receipt of tenders or requests to participate

Date: 26/10/2020

Local time: 12:00

The Edinburgh UNESCO City of Literature Trust (EUCL) intends to appoint an architect-led multidisciplinary design team to undertake a paid feasibility study for their Literature House for Scotland project. This notice relates to the full project — upon the completion of a successful feasibility study, it is intended that the chosen design team will be retained to undertake the full project to completion.

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United Kingdom-Edinburgh: Architectural and related services

2020/S 187-452875

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Edinburgh UNESCO City of Literature Trust
Postal address: John Knox House, Top Floor Office, 45 High Street
Town: Edinburgh
NUTS code: UK UNITED KINGDOM
Postal code: EH1 1SR
Country: United Kingdom
Contact person: Ali Bowden
E-mail:
Telephone: +44 1315579850

Internet address(es):

Main address: https://cityofliterature.com

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30470

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/

Additional information can be obtained from another address:

Official name: RIAS Consultancy
National registration number: SC 002753
Postal address: 15 Rutland Square
Town: Edinburgh
NUTS code: UK UNITED KINGDOM
Postal code: EH1 2BE
Country: United Kingdom
Contact person: Alastair Cook
E-mail:
Telephone: +44 7734174728

Internet address(es):

Main address: https://www.rias.org.uk

Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Edinburgh UNESCO City of Literature Trust

Reference number: 2020/RIAS/EUCL

II.1.2)Main CPV code

71200000 Architectural and related services

II.1.3)Type of contract

Services

II.1.4)Short description:

The Edinburgh UNESCO City of Literature Trust (EUCL) intends to appoint an architect-led multidisciplinary design team to undertake a paid feasibility study for their Literature House for Scotland project. This notice relates to the full project — upon the completion of a successful feasibility study, it is intended that the chosen design team will be retained to undertake the full project to completion.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79415200 Design consultancy services

71220000 Architectural design services

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

Main site or place of performance:

Edinburgh, Scotland.

II.2.4)Description of the procurement:

The Edinburgh UNESCO City of Literature Trust (EUCL) intends to appoint an architect-led multidisciplinary design team to undertake a paid feasibility study for their Literature House for Scotland project. This notice relates to the full project — upon the completion of a successful feasibility study, it is intended that the chosen design team will be retained to undertake the full project to completion.

The Literature House project is part of a wider ambition to develop a Literary Quarter at the Netherbow area of Edinburgh’s Royal Mile and enhance the Scottish Storytelling Centre, to which John Knox House is adjoined. As the client, EUCL view the purpose of the feasibility study work as:

1) to establish that the Literature House project is viable within the estimated construction budget;

2) to assist in identifying a design-led, inspiring, innovative and deliverable option;

3) to assist in the development of other project documentation such as the business case, project execution plan and strategic brief;

4) to provide detailed understanding and assessment of the site information provided by the client;

5) to assist in the analysis of the physical space – John Knox House and the Scottish Storytelling Centre – and how that space might be used;

6) to include an understanding of the estimated construction budget relative to client requirements.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Possible extension due to delay.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Architects and practices who wish to apply must either be registered with the Architects Registration Board of the UK; under terms of current UK acts, or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Architects and practices who wish to apply must either be registered with the Architects Registration Board of the UK; under terms of current UK acts, or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

Accelerated procedure

Justification:

Uncertainty surrounding Brexit and the current pandemic.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/10/2020

Local time: 12:00

Place:

Edinburgh, Scotland.

Information about authorised persons and opening procedure:

To be opened by RIAS Consultancy agent Alastair Cook FRIAS.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The selection of the architect-led multidisciplinary team will be carried out using the two stage restricted process.

Pre-qualification

The completed ESPDs will be scored to establish bidders to proceed to the tender stages. Please refer to contract documentation for exclusion and selection criteria.

Tender stage

Short-listed bidders (maximum 5) will be invited to submit project specific information on a pre-interview questionnaire (PIQ). These will be scored by the selection panel and bidders will be invited to attend a digital presentation/interview. Final selection will be on a quality based selection procedure. Please refer to contract documentation for detailed information on scoring for this stage.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=630921.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:630921)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=630921

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court and Justice of the Peace Court
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
Telephone: +44 1312252525

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/09/2020