Time limit for receipt of tenders or requests to participate

Date: 21/06/2019
Local time: 12:00

Health Check for heat recovery and PIV Units.

If you want help with winning this tender, then take a look at our Bid Writing page.

United Kingdom-Glenrothes: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

2019/S 101-244603

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority

Regional or local authority
I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

Health Check for Heat Recovery and PIV Units


Reference number: 11619
II.1.2)Main CPV code

II.1.3)Type of contract

II.1.4)Short description:

Health Check for heat recovery and PIV Units.


II.1.5)Estimated total value

Value excluding VAT: 279 300.00 GBP
II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance

NUTS code: UKM72
Main site or place of performance:



II.2.4)Description of the procurement:

Health Check of Heat Recovery and PIV Units in Council Housing Stock.


II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology statement / Weighting: 70
Quality criterion – Name: Health and safety / Weighting: 25
Quality criterion – Name: Community benefits / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2019
End: 31/03/2020
This contract is subject to renewal: no
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

List and brief description of selection criteria:


4B.4 and 4B.4.1 Ratio.

4B.5.1a — 4B.5.3 Insurance.


Minimum level(s) of standards possibly required:


We can exclude you from this procurement if, in our opinion, you cannot finance the agreement we intend to award such that there are unreasonable risks, which are more likely than not to occur with a result that is likely to have a significant adverse impact on:

— Achieving Fife Council requirements,

— quality and sustainability of service,

— future health of your organisation,

— future health of subcontractors.

A liquidity ratio will be applied — Current assets will be divided by current liabilities. Tenderers are to provide their current assets and current liabilities in relation to their published accounts for the last 2 years. Tenderers are expected to achieve a Ratio of 1 or more. Where a tenderer does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the tenderer. Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement.

— 10 000 000 GBP employers liability,

— 5 000 000 GBP professional negligence,

— 2 500 000 GBP public liability.


III.1.3)Technical and professional ability

List and brief description of selection criteria:


4C.1.2) Experience.

4C.6 4C.6.1) Professional qualifications.

4C.7) Environmental management.

4C.8.1 4C.8.2) Manpower.

4D.1 4D.1.2) Quality assurance.


Minimum level(s) of standards possibly required:


4C.1.2) Experience We will evaluate organisation’s experience and capability relative to what we intend to buy, in particular:

— supplying the same services,

— achieving the same or similar outcomes.

Suppliers will be required to provide 3 examples of works carried out in the past 3 years that demonstrate that they have the relevant experience to deliver the works as described in the scope. Scoring key provided below and applicable. A maximum word count of 500 words will apply to each example in this question.

The scoring key is contained within TN1.

4C.6 4C.6.1) Professional qualifications you shall be excluded from this procurement if you don’t hold the following (please provide supporting documentation)

— CSCS Card,

— asbestos awareness,

— NECIEC or SELECT Registered,

— BPEC Trained (or equivalent).

4C.7 Environmental Management

You shall be excluded from this procurement if you don’t hold a SEPA waste carriers licence (or equivalent).

4C.8.1 4C.8.2) We will evaluate your organisation’s annual manpower and managerial staff levels over the last 3 years to ensure adequate resources are in place to support the delivery of this Framework Agreement. We can exclude you from this procurement if, in our opinion, you cannot resource the agreement we intend to award.

4D.1 4D.1.2 Quality Assurance Organisations must confirm they have in place documented, monitoring and reviewing arrangements (on an ongoing basis) for:

— quality assurance,

— health and safety.

Documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis.


III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Date: 24/06/2019
Local time: 09:00



Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:


Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=584747

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The tenderer shall provide details of the community benefits that they can provide under this contract, including but not limited to the following:

— support for training and employment programmes, and/or

— support for community projects and charities.

(SC Ref:584747).

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=584747


VI.4)Procedures for review
VI.4.1)Review body

Fife Council
Fife House, North Street
United Kingdom
Telephone: +44 3451550000Internet address: http://www.fifedirect.org.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: