FM20033 – Commercial and Specialist Cleaning Services and Commercial Waste Collection & Recycling Services
Published date: 26 March 2021
Open opportunity – This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

If you want help with winning this tender, then take a look at our Tender Writing page.

Contract summary
• Sewage, refuse, cleaning and environmental services – 90000000
Location of contract
South East
Value of contract
Procurement reference
Published date
26 March 2021
Closing date
4 May 2021
Closing time
Contract start date
14 June 2021
Contract end date
30 June 2025
Contract type
Service contract
Procedure type
Open procedure (OJEU)
Contract is suitable for SMEs?
Contract is suitable for VCSEs?

The final date and time for the submission of bids is Tuesday 4th May 2021 at 11:00.

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement

UK Shared Business Services Limited (UK SBS), on behalf of UK Research and Innovation (UKRI) wishes to establish a Contract for the provision of Commercial & Specialist Cleaning Services and Commercial Waste Collection & Recycling Services.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (“the Regulations”).

Lot 1 and Lot 2 are being advertised as Services Contracts.

Lot 1 – Commercial Cleaning Services, Specialist Cleaning, Feminine Hygiene Units, Dust Mats, Site Window and Cladding Cleaning

Lot 2 – Commercial Waste Collection and Recycling Services

The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable public sector to leverage greater efficiencies.

It is intended that one provider will be appointed for each of the Lots details above, however Potential Providers are invited to tender for one or more Lots on an individual basis.

Lot 1
The overall requirement is for a fully integrated and seamless commercial and specialist cleaning service incorporating management of window and cladding cleaning, provision and servicing of feminine hygiene units and dust mats.

Lot 2
The Contracting Authority wishes to appoint a Contractor capable of delivering a fully integrated and seamless commercial waste management and recycling service.

As part of UKRI, STFC falls under the statutory reporting requirements of the Greening Government Commitments (GGC). GGC targets for 2021/22 – 2024/25 have yet to be set but for the purpose of this contract the Contractor must be able to meet all GGC targets.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria set out in the RFP document.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: and the follow the instructions to ‘Login’

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 6Z6RYUVU5N

Please disregard any content in this notice that requests your organisation “to apply directly to the buyer” as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

More information
Linked Notice
·         FM20033 – RFP Request for Proposal Questions.pdf
·         Bidding documents
·         FM20033 – RFP Request for Proposal Questions
·         Lot 1 – Commercial and Specialist Cleaning Tender
·         Bidding documents
·         Lot 1 – Commercial and Specialist Cleaning Tender Documents
·         Lot 2 – Commercial Waste Collection & Recycling
·         Bidding documents
·         Lot 2 – Commercial Waste Collection & Recycling Services
·         Appendix List.pdf
·         Bidding documents
·         Appendix List
·         FM20033 – RFP Request for Proposal.pdf
·         Bidding documents
·         FM20033 – RFP Request for Proposal
·         Bidding documents
·         Delta eSourcing Portal
Additional text

All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a suffiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response.
Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.


About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link:

How to apply
Follow the instructions given in the description or the more information section.

About the buyer
Contact name
Rhedyn Griffiths
Polaris House, North Star Avenue
07849 079788

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Closing: 4 May 2021, 11am

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