Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets – Term Service Contract – Information on Upcoming Procurement & Market Sounding
Portsmouth City Council
Published date: 28 April 2022
Last edited date: 29 April 2022
Open opportunity – This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

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Contract summary
• Repair and maintenance services of mechanical building installations – 50712000
Location of contract
Value of contract
£70,000,000 to £80,000,000
Procurement reference
Published date
28 April 2022
Closing date
27 May 2022
Closing time
Contract start date
1 April 2023
Contract end date
31 March 2028
Contract type
Service contract
Procedure type
Contract is suitable for SMEs?
Contract is suitable for VCSEs?

Portsmouth City Council – the ‘Council’ – will be undertaking a procurement process to award a term service contract for the provision of servicing, maintenance, installation and compliance checks of gas, water, heating and other associated building installations across the Council’s housing stock and wider property portfolio. The contract may also be used at the Council’s option to commission associated project works via task order.

The contract will be managed on a full open book partnership basis with adoption of a range of Vanguard Systems Thinking designed processes and performance measures. Whilst applying contractors will need to demonstrate a level of experience in delivering the core technical scope of activities covered under the contract, experience in delivering term service & maintenance activities within a social housing context at scale and, vitally, experience of open partnership working plus proactive delivery of continuous improvement will be of key importance.

The value of the contract is estimated at between approximately ?7M – ?8M per annum. Approximately ?3.5M – ?4M per annum of these estimates is associated with servicing, maintenance and compliance activities which form the primary technical scope of the contract. The remaining ?3.5M – ?4M per annum relates to optional project works and the value of which may fluctuate significantly over the term of the contract. 

The Council is targeting to have awarded the contract by 19th December 2022 with contract commencement following on 1st April 2023. The contract will be let on an initial base term of 5 years with the option to extend by a further 5 years to a maximum total term of 10 years in increments of no less than 1 year and no more than 5 years.

In order to award the contract the Council will undertake a procurement process in accordance with the Restricted Procedure as set out within the Public Contracts Regulations (2015) in line with the summary indicative target programme set out below:

o Issue FTS Prior Information Notice (PIN) – 28th April 2022
o Deadline for soft market testing PIN responses – 27th May 2022 17:00
o Issue FTS Contract Notice – 13th June 2022
o Supplier Selection Questionnaire return deadline – 13th July 2022
o Issue Invitation to Tender to shortlisted tenderers – 8th August 2022
o Tender return deadline – 30th September 2022
o Notification of award – 7th November 2022
o Completion of standstill and S20 Leaseholder Notification – 7th December 2022
o Contract execution – 19th December 2022
o Service commencement – 1st April 2023

In addition to alerting the market to this forthcoming contract opportunity the Council would also like to use this pre-procurement activity to gauge levels contractor interest, relevant contractor experience and give interested contractors an opportunity to put forward any questions, comments or suggestions regarding the envisaged procurement process, prog…

More information
·         Additional information on how to apply for this contract
Additional text
Is a Recurrent Procurement Type? : Yes

How to apply
Follow the instructions given in the description or the more information section.

About the buyer
Contact name
Richard Lock
Guildhall Square
United Kingdom

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