Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies
• Advantage South West
• East Devon District Council
Publication reference: 2021/S 000-017933 
Publication date: 28 July 2021
F02: Contract notice
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
Advantage South West
South Somerset House, Alvington
Yeovil
BA22 8WN
Contact
Mr Neil Biddiscombe
Email

Telephone
+44 1935404566
Country
United Kingdom

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NUTS code
UKJ – South East (England)
Internet address(es)
Main address

Home


Buyer’s address

Home


one.1) Name and addressesI.1) Name and addresses
East Devon District Council
Exmouth
Email

Country
United Kingdom
NUTS code
UKK – South West (England)
Internet address(es)
Main address
www.eastdevon.gov.uk
one.2) Information about joint procurementI.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.advantageswtenders.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.advantageswtenders.co.uk
one.4) Type of the contracting authorityI.4) Type of the contracting authority
Body governed by public law
one.5) Main activityI.5) Main activity
Housing and community amenities

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies
Reference number
DN559603
two.1.2) Main CPV codeII.1.2) Main CPV code
• 50720000 – Repair and maintenance services of central heating
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
The inspection, servicing and repair of heating equipment is a fundamental responsibility that landlords are obligated to undertake. In particular it is a requirement that all gas, LPG and oil powered appliances owned by the landlord are serviced annually. This framework will cover the servicing, repair, replacement and upgrade of heating systems (including hydrogen should it be implemented). Please note that Members retain the right to utilise all or part of these when mini-tendering.
The main elements of the scope of service are:
• Safety Checks;
• Periodic Servicing and Inspections;
• Routine Maintenance;
• Diagnosis of faults;
• Responsive Maintenance;
• Out of Hours Emergency Work;
• Ad hoc boiler replacements (excluding planned programmes);
• Commercial and communal boiler
• Technical Inspections; and
• Mutual Exchange Gas Tests
All properties must have a valid Landlord’s Gas Safety Record (LGSR) or OFTEC certificate as appropriate. The minimum acceptable performance level is 100%. As the provision and retention of accurate up-to-date information is a crucial part of this type of contract, we require that the contractor provides access to a secure online system to manage information.
Whilst this framework allows the landlord to order the installation of replacement systems, it does not create a contractual obligation for the client to award all replacements to the successful contractor.
two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Lot 1 – East Devon District Council
Lot No
1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50700000 – Repair and maintenance services of building installations
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKK2 – Dorset and Somerset
two.2.4) Description of the procurementII.2.4) Description of the procurement
Lot 1: East Devon District Council (EDDC) Two companies appointed to framework. Direct award of full contract to company in first place. It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years. Should the contract with the company in first place be terminated EDDC will be able, should it wish, to offer the contract to the second placed company. EDDC’s stock is mostly within the East Devon district in postcode areas EX8 – EX14, EX15 (part), EX4 – EX5 (Part), EX24.
East Devon District Council (EDDC) owns approximately 4250 properties, mainly in East Devon. Of these, approximately 3000 have equipment that will be covered by this contract.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Lot 2 – Advantage South West framework
Lot No
2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50720000 – Repair and maintenance services of central heating
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKJ – South East (England)
• UKK – South West (England)
two.2.4) Description of the procurementII.2.4) Description of the procurement
Lot 2: Advantage South West Framework. Enough tenderers to provide suitable competition for future mini-competitions will be awarded places on the framework to provide geographical coverage for Advantage South West Members. Contracts will be awarded through further competition. Please note that some Members undertake this work in-house and some have contractual arrangements already in place. Consequently there is no guarantee that any work will be awarded from this Lot. The framework validity period will be 3 January 2022 – 2 January 2026. Members can award contracts that outlast the end date of the framework, and this will be the case for the direct awards in Lot 1. Additional information can be found in Appendix 6.
two.2.5) Award criteriaII.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated valueII.2.6) Estimated value
Value excluding VAT: £40,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contractIII.2) Conditions related to the contract
three.2.2) Contract performance conditionsIII.2.2) Contract performance conditions
Contained within the SSQ and ITT

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing systemIV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidatesIV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 October 2021
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional informationVI.3) Additional information
Members of Advantage South West will be able to access this framework to award contracts. Current Members of Advantage South West are: Abri, Coastline Housing, Cornwall Rural Housing Association, Cornwall Housing, East Devon District Council, Exeter City Council, Homes in Sedgemoor, LiveWest, Magna Housing, Mid Devon District Council, North Devon Homes, Ocean Housing, Plymouth Community Homes, SHAL, Somerset West and Taunton Housing, Teign Housing, Westward Housing, Abbeyfield Sidmouth. Any further organisations that join Advantage South West will also be able to access the framework. Members of other consortia such as Westworks, Efficiency East Midlands and South Eastern Consortium can access the framework. This Contract Notice is therefore placed on behalf of those future members too. Names of potential contracting authorities who may wish to access the framework can be found at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=9 Interested companies can access documentation at www.advantageswtenders.co.uk Completed documentation must be submitted by the closing time/date through www.advantageswtenders.co.uk.
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
UK High Court
London
Country
United Kingdom

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