Time limit for receipt of tenders or requests to participate

Date: 27/08/2020

Local time: 17:00

Langstane wishes to enter into a contract with an organisation who is suitably qualified and experienced in the installation and upgrade of heating systems as set out in the ESPD guidance. This contract will cover the Aberdeen City, Aberdeenshire and Moray areas.

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Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Langstane Housing Association Ltd

680 King Street

ABERDEEN

AB24 1SL

UK

Telephone: +44 1224423000

E-mail:

NUTS: UKM5

Internet address(es)

Main address: http://www.langstane-ha.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk

 

Additional information can be obtained from the abovementioned address

 

Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk

 

I.4) Type of the contracting authority

Other: Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planned Heating Upgrade Works Programme

Reference number: T19-033

II.1.2) Main CPV code

45232141

 

II.1.3) Type of contract

Works

II.1.4) Short description

Langstane wishes to enter into a contract with an organisation who is suitably qualified and experienced in the installation and upgrade of heating systems as set out in the ESPD guidance. This contract will cover the Aberdeen City, Aberdeenshire and Moray areas

II.1.5) Estimated total value

Value excluding VAT: 2 083 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45232141

45331100

50720000

50721000

II.2.3) Place of performance

NUTS code:

UKM5

UKM50

UKM6

 

Main site or place of performance:

Aberdeen, Aberdeenshire and Moray

II.2.4) Description of the procurement

Langstane wishes to enter into a contract with an organisation who is suitably qualified and experienced in the installation and upgrade of heating systems as set out in the accompanying ESPD guidance. This contract will cover the Aberdeen City, Aberdeenshire and Moray areas

The contract will run for a three year initial period from November 2020 to November 2023, with the option to extend by 1 + 1 years to November 2025.

A breakdown of anticipated works and anticipated value is included in the ESPD Guidance and will include planned boiler replacements, radiator replacements, full heating upgrades (boiler, radiators, controls) and occasional gas to electric fuel switches or (where no gas is available) electric storage to high efficiency electric storage installations

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 083 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/11/2020

End: 02/11/2023

This contract is subject to renewal: Yes

Description of renewals:

12 + 12 months

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6

Objective criteria for choosing the limited number of candidates:

Evaluation criteria are set out in the accompanying ESPD guidance document

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

There may be a requirement to purchase additional works through the contract from time to time in response to a variety of circumstances such as budget changes. It is envisaged that this additional work each year will equate to no more than 100,000 GBP in value and will usually be a combination of additional boiler replacements, radiator replacements and/or full heating upgrades. This additional work has been included in the estimated value but there is no guarantee that the work will be required.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Conditions are set out in the ESPD Guidance document

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

 

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

 

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The contract will be subject to key performance indicators which will be detailed at ITT stage but will relate to programming, cost, quality and health and safety

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/08/2020

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/09/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=626731.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Proportionate community benefits will be included in the contract and will be detailed at ITT stage

(SC Ref:626731)

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff Court

53 Castle Street

Aberdeen

AB11 5BB

UK

VI.5) Date of dispatch of this notice

29/07/2020