Repair and Maintenance of Heating Equipment and Heating Controls
• Derbyshire County Council
Publication reference: 2021/S 000-018144 
Publication date: 29 July 2021
F02: Contract notice
Section one: Contracting authoritySection I: Contracting authority
one.1) Name and addressesI.1) Name and addresses
Derbyshire County Council
Chatsworth Hall
Matlock
DE4 3FW
Contact
Miss Sarah Kendrick
Email

Telephone
+44 1629536242
Country
United Kingdom

If you want help with winning this tender, then take a look at our Bid Writing page.

NUTS code
UKF1 – Derbyshire and Nottinghamshire
Internet address(es)
Main address
http://www.derbyshire.gov.uk/
Buyer’s address
http://www.derbyshire.gov.uk/
one.2) Information about joint procurementI.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) CommunicationI.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=69e097b3-88f0-eb11-810d-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=69e097b3-88f0-eb11-810d-005056b64545
one.4) Type of the contracting authorityI.4) Type of the contracting authority
Regional or local authority
one.5) Main activityI.5) Main activity
General public services

Section two: ObjectSection II: Object
two.1) Scope of the procurementII.1) Scope of the procurement
two.1.1) TitleII.1.1) Title
PRP051 – Repair and Maintenance of Heating Equipment and Heating Controls
Reference number
DN560141
two.1.2) Main CPV codeII.1.2) Main CPV code
• 50720000 – Repair and maintenance services of central heating
two.1.3) Type of contractII.1.3) Type of contract
Services
two.1.4) Short descriptionII.1.4) Short description
The Council is inviting suppliers to tender for a framework contract for the provision of repairs and maintenance to heating equipment and servicing, repairs and maintenance to heating controls. The Council’s property portfolio throughout Derbyshire includes but is not limited to: schools, libraries, corporate buildings and offices.
two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £828,000
two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Lot 1 – Heating repairs and maintenance to North Derbyshire
Lot No
1
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50720000 – Repair and maintenance services of central heating
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKF1 – Derbyshire and Nottinghamshire
two.2.4) Description of the procurementII.2.4) Description of the procurement
The successful bidder will carry out repairs and maintenance to the heating systems for the North District of Derbyshire on the Councils request to supplement the Council’s in-house operations.
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: Quality / Weighting: / Weighting: 40
Price – Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
14 December 2021
End
13 December 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2
further periods of one year each subject to a performance review at the end of years 2 and 3
as detailed in the specification.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Lot 2 – Heating repairs and maintenance to South Derbyshire
Lot No
2
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50720000 – Repair and maintenance services of central heating
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKF1 – Derbyshire and Nottinghamshire
two.2.4) Description of the procurementII.2.4) Description of the procurement
The successful bidder will carry out repairs and maintenance to the heating systems for the South District of Derbyshire on the Councils request to supplement the Council’s in-house operations.
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: Quality / Weighting: / Weighting: 40
Price – Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
14 December 2021
End
13 December 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2
further periods of one year each subject to a performance review at the end of years 2 and 3
as detailed in the specification.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Lot 3 – Servicing, repairs and maintenance of heating controls to the entirety of Derbyshire
Lot No
3
two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
• 50710000 – Repair and maintenance services of electrical and mechanical building installations
• 50720000 – Repair and maintenance services of central heating
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
• UKF1 – Derbyshire and Nottinghamshire
two.2.4) Description of the procurementII.2.4) Description of the procurement
The successful bidder will carry out repairs and maintenance to heating controls for hot water and heating systems, BMS systems including control panels pumps and wiring. All heating control systems must have open protocol communication. No manufacturer-specific and incompatible solutions for communication protocols between parts of heating systems can be fitted.
two.2.5) Award criteriaII.2.5) Award criteria
Quality criterion – Name: Quality / Weighting: / Weighting: 40
Price – Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
14 December 2021
End
13 December 2023
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 2 years with an option to extend for up to 2
further periods of one year each subject to a performance review at the end of years 2 and 3
as detailed in the specification.
two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about optionsII.2.11) Information about options
Options: No
two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contractIII.2) Conditions related to the contract
three.2.2) Contract performance conditionsIII.2.2) Contract performance conditions
As per Tender Documentation
three.2.3) Information about staff responsible for the performance of the contractIII.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing systemIV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate
Date
27 August 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders
Date
27 August 2021
Local time
11:00am

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflowsVI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Email

Country
United Kingdom
six.4.3) Review procedureVI.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax
methods used) standstill period at the point information on the award of the contract is
communicated to the relevant economic operators. Debriefing by the Council shall be in
accordance with the Public Contracts Regulation 2015 (as amended) 5 / 5 (the
Regulations). Such information should be requested from the addressee in Section 1.1). If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible.

Share this notice
• Twitter
• LinkedIn
• Email
Sections
• one. Contracting authorityI. Contracting authority
• two. ObjectII. Object
• three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information
• four. ProcedureIV. Procedure
• six. Complementary informationVI. Complementary information

Download
• Signed PDF

Leave a Reply