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Bid & Tender Writers

Bid & Tender Writers to help you create outstanding tender proposals

Tenders-UK is the UK's No1 bid and tender writing firm, writing around 400 proposals a year for our clients and winning more than 4/5 of them. No other specialist bid and tender writing company writes more winning tenders for their clients than we do. If you are looking for the best then please get in touch, we would love to hear from you.

We have a team of highly experienced writers, covering virtually every sector and subject area. Our expert writers are ready to help you create an outstanding tender proposals. The experience of our team is vast and we can provide bid and tender writers for:

  • Building Maintenance Tender Writers including Cleaning, Gas Appliances, Lifts & Mechanical Engineering
  • Business Services Tender Writers including Catering, Training, Security & PR
  • Construction Bid Writers including Bricklaying, Site Preparation & Building Work
  • Debt Collection Tender Writers
  • Education Grants Bid Writers
  • Grant Funding Proposal Writers
  • Highways Bid Writers including Re-surfacing, Bridges, Consultancy, Repair & Maintenance
  • IT Tender Writers including Software Systems, Networks, Payroll, Data Transmission and Maintenance
  • MoD Tender Writers
  • NHS Tender Writers including Surgical Equipment Supply, Wheelchair Services, Occupational Health, Stoma Care, Translation Services, Recruitment, Mental Health,  Pathology Services and many more.
  • Printing Tender Writers including Reprographics, Security Printing and Graphic Design
  • Professional Services Tender Writers including Social Work, Market Research, R&D, Event Services & Project Management
  • Social Care Tender Writers
    Domiciliary Care, Care Homes, Supported Living, Advocacy, Complex Care & Children & Young People Care

How do we help?

Our bid and tender writers do more than simply write professional proposal content. With the support of our bid managers, co-ordinators and directors they help our clients:

  • Understand precisely what the buyer is looking for
  • Think through and develop their proposition
  • Structure the proposal responses
  • Write thorough and pertinent content
  • Ensure the final response is comprehensive and compelling

Bid & Tender Writer FAQs

Three New Year’s resolutions for bid writers

The time has come when all thoughts turn to positive change, and as the New Year draws in we begin to consider how we can improve elements of both our personal and working lives. For savvy bid writers, the New Year can herald a time of enhancement and change, whereby we take stock of our progress over the year, and establish ways in which we can improve the way we work.

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The most common mistakes bid writers can make

Along with the various roles which the experienced bid writer undertakes, the most important one is producing superb writing. Great writing skills are the prerequisite for anyone wishing to enter the industry as a bid writer, and this alone is usually a sufficient grounding for people who want to develop their experience and join the industry.

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The importance of good grammar for bid writers

As proposal writers, we are often faced with producing a large amount of copy in a very short space of time. This can lead to us slipping in to bad habits easily, as the pressure to meet deadlines inevitably forces the bid writer to compromise on quality. While this doesn’t mean that the proposal writer is bad at what they do, it does call for a thorough check, and for many of us to revisit the basics from time to time, to remember how to undertake outstanding bid writing.

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The bid writers’ guide to promising the Earth

Have you ever undergone a period of bid writing for a proposal, only to feel absolutely petrified when you actually qualify and go through to the next round? For the bid writer, sometimes the most frightening part of the entire tender writing process can be when we hear the words that we have been successful in having our proposed solution accepted by the customer.

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The bid writer’s guide to War Rooms

When you think about promoting harmony and cohesion in the bid writing world, the development of a ‘War room’ probably isn’t high on your list of ideas. However, whatever you choose to call it, the War room is indispensable to great group thinking, sharing ideas and developing outstanding solutions. Otherwise known as the Think Tank, Ideas Factory, Brainstorming Room or Think Factory (among other cringeworthy corporate terms), the War room can make the difference between a great solution, and a poor one.

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The bid writer’s guide to submitting to a global audience

When bid writers are charged with the task of producing a tender document which will be going to a number of different recipients, it can be challenging to anticipate all of the requirements of each recipient, factoring in different languages, cultures and styles in to the writing process. Although it isn’t usually possible to produce a document which ideally suits each person who will be reading a bid with global reach, there are a number of techniques which bid writers can use to make their document more accessible to a wider readership.

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The bid writer’s guide to relationships

The bid environment sometimes feels like a huge network of people, all responsible for disparate elements of pulling a bid together. Within any organisation, you have sales people identifying and priming opportunities, a bid team working to finalise materials and collate input, and a host of content experts on hand to give their knowledge to shaping a proposition. Add in directors overseeing the process, interested parties awaiting results and the HR and communications team liaising with stakeholders to publicise results, and it seems that the list of people involved with the creation of a killer bid is never ending.

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The bid writer’s guide to proposal writing for the telecommunications industry

Bid writers for the telecoms industry face more challenges than ever before, when meeting the needs of their customers in this industry. Having established high-bandwidth networks, challenges for the industry are changing to accommodate strategic business models that generate revenue from IP-centric, multi-faceted communications channels. Early adopters have led mobile operators to seek ever evolving ways of attracting new customers; providing voice, data and messaging facilities at competitive rates.

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The tender writer’s guide to non-disclosure agreements

Most bid writers will at some point be asked to sign an NDA (Non-Disclosure Agreement) at some point when working with a new or existing client. NDAs are designed to safeguard the customer from leaked information and data which could compromise their competitive position within their industry, preventing details such as product launches, innovations or financial details from being leaked in to the business world.

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The tender writer’s guide to losing a bid

There’s no doubt about it – in the bid environment, no matter how much effort you put in to collating information for a bid, and writing the perfect document, there will be times that you lose. On the one hand, this is what makes the tender writing environment one of the most challenging for today’s industry. On the other hand, it’s never easy to deal with the aftermath of a failed bid. Even the best bid writers lose, and it leaves you feeling despondent, wondering what you could have differently.

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The tender writer’s guide to facilitating your kick-off meeting

Love them or hate them, every bid writer and manager needs to hold a kick-off meeting at the beginning of a bid in order to scope the solution and bring your content experts together to get them on board with the proposal process. It can be a feat in itself to being all your significant stakeholders in to one room to develop a solution, and this difficulty can be compounded by conflicting ideas about what should be done, pricing issues, and other contentious subjects such as responsibilities and delivery schedules.

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The bid writer’s guide to abstracts vs executive summaries

Often when bid writers approach a new proposition, we are asked to produce different variations upon a similar theme. While some organisations prefer us to use a standard template for bid responses, others are happy to leave us to our own devices, using our initiative in order to produce a compelling bid document.

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Tender Writers – Introducing the price of your solution in a bid

Pricing is a sticky subject within any bid, and most tender writers shy away from introducing the cost of their solution early on in the document. While advice is mixed when it comes to offering your price for solutions early on in a proposal, it is acknowledged that pricing really is a key factor when it comes to your client making a purchasing decision, following receipt of your bid.

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Storyboarding for tender writers

Anyone working in a proposal environment as bid writers or managers has probably either utilised, or benefited from, the storyboarding process – even if you aren’t sure what it is right now! Planning is the most critical part of the bid writing process, as it brings together the key stakeholders involved with the proposal, and supports the entire team in the development of a winning bid proposition.

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Scoping your bid writer role

If you look at recruitment pages and agencies specialising in bid management and bid writer roles, you’ll find that they all have one single thing in common – all the roles are very different! This is because the proposal writer’s job can vary enormously when it comes to scope, remit, and breadth of responsibilities.

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Obtaining a work/life balance for bid writers

Any bid writer who has worked within the world of tenders for any period of time will be familiar with the standard jokes that go with the role. You must like drinking coffee at all hours of the night. You must be a fan of cold pizza. You probably don’t like your family very much, as you’ll never get a chance to spend some time with them. All of these phrases are bandied around in the bid world, as a way of acknowledging the fact that the average bid writer is always struggling against a tide of short deadlines and long working hours.

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Multitasking for busy bid writers

One of the key attributes which any bid writer needs to have is the ability to manage a number of tasks, simultaneously. Across the course of any typical week, a proposal writer will probably have to deal with relationship management, meetings, uploading and submitting bids, bid writing and liaising with the rest of their team. Because of the mix of responsibilities in the proposal writing role, it can often seem that there are not enough hours in the day to achieve everything detailed on the bid writer’s task list. Knowing how to multi-task, and find ways of achieving a number of objectives simultaneously, comes in to its own when deadlines are looming and timescales are tight.

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Mind mapping for tender writers

Bid writers can at times feel intimidated by the prospect of balancing multiple proposal projects simultaneously, and it can be difficult to stay focused for even the most experienced writer, when being asked to produce a number of different documents for disparate bids. One of the ways that the bid writer can stay ahead of the thought processes required for each bid production is through the use of a technique such as mind mapping.

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How can the tender writer streamline their activities?

Storyboarding. Relationship management. Content management. Copy production. With all these different elements taking up the time of bid writers each day, it’s surprising that there is enough resource left to actually produce bids when they come in to the office and demand production at short notice. One of the most challenging aspects of the bid writer role is always going to be finding the time to keep up with the housekeeping which goes with the bid writer role, and even the most seasoned professional can become swamped in things to do, wondering how they will ever manage to cope with the ongoing demands of the job.

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How tender writers can overcome submission reluctance

If you’re a bid writer who has worked on a number of bids for a single organisation, by now you are probably feeling the most common frustration of the trade – the reluctance of people to send through accurate and viable information for the development of a compelling proposal. Bid writers are often the last people to manage to get their hands on the preferred solution, which can make the process difficult, and compromise tight timescales.

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How bid writers can enhance their sales proposals

Writing sales proposals can be tricky, especially when the bid writer is unsure of what competitors will be offering. However, there are a number of techniques that can be used to ensure that your sales document is clear, useful and persuasive to your potential new customer.

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How bid writers can avoid the Tender Trap

When Frank Sinatra crooned about the Tender Trap, he wasn’t thinking about the struggle which most bid writers have on a daily basis, when it comes to producing a compliant and engaging bid document. However, there is a single point of failure with a high number of bid documents, caused by proposal writers not achieving one primary goal in their bid writing – answering the question.

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A guide to using abbreviations for bid writers

Bid writers often deal with complex industries which require a lot of technical information to be imparted in the shortest number of words possible. This is where abbreviations really come in to their own – they save space, and make the document easier to read for an evaluator who understands the industry which is being written about. Conversely, however, abbreviations can also be frustrating if they are used too much, making your bid writing copy seem more like a secret code than a professional, compliant document.

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A guide for tender writers on producing government sector bids

Few things instill a sense of dread in the seasoned tender writer than the prospect of approaching a government proposal. Rather than having the liberty which private sector companies generally afford, in terms of the freedom to express strengths in your own format, government bids are usually strictly controlled, meaning the bid writer has to abide in full with all structural and content requirements.

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A bid writer’s guide to producing the cover letter

The cover letter is as critical to any proposal document as the bid itself. Despite this, many experienced bid writers can still flounder when it comes to developing a clean, concise and engaging cover letter to introduce their document to their potential new customer.

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How do I overcome writer's block?

Most bid writers who have been working in the proposal, bid and tender industry for more than a few years will at some point come across the feeling of foreboding, lack of motivation and sheer reluctance which can herald the arrival of a new bid request. Writers who have been working on behalf of a single organisation for a long period of time will at times become completely fed up with regurgitating the same content over and over again, and realise that their initial enthusiasm, passion and drive to win has somewhat abated.

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How do I maintain positive working relationships?

The bid environment sometimes feels like a huge network of people, all responsible for disparate elements of pulling a bid together. Within any organisation, you have sales people identifying and priming opportunities, a bid team working to finalise materials and collate input, and a host of content experts on hand to give their knowledge to shaping a proposition. Add in directors overseeing the process, interested parties awaiting results and the HR and communications team liaising with stakeholders to publicise results, and it seems that the list of people involved with the creation of a killer bid is never ending.

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What is the best way to get feedback on my bid?

Getting a rejection for a bid is always a huge disappointment. The bid writer is at risk of sitting back and remembering the long hours spent on developing the bid, and the late nights hunched over a laptop trying to ensure that the document is compliant. However, there are positives to be found within the worst of rejections, if you handle the situation with good grace.

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How do I kick off a bid properly?

Love them or hate them, every bid writer and manager needs to hold a kick-off meeting at the beginning of a bid in order to scope the solution and bring your content experts together to get them on board with the proposal process.

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How do I find my USP?

If you have ever been the recipient of a heap of proposals, you know the sense of dread with which you approach them, wondering how you can possibly work through the list of bidders to locate and source your preferred supplier.

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