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Tendering for public sector contracts is conducted according to a set process, hopefully supported by a knowledgeable bid manager and a robust bid management system. However, tender writers have varying levels of support depending upon the company which they are writing on behalf of, and even the most talented tender writer can find that there is insufficient pre-work done when a bid document lands on their desk to be completed.

Because of this, all sensible proposal writers arm themselves with as much information about their prospect and customer prior to embarking upon the tendering process process. Knowing a great deal about the company whom you are bidding to can make a great deal of difference when it comes to writing an outstanding document, and this knowledge will filter across the entire bid writing process, demonstrating a real concern for winning the contract based upon an informed outlook by the tender writers.

The following tips will all support the tender writing process by arming the proposal writer with a wealth of information before they even open the PQQ or RFP document:

Interview beneficiaries for grants which have been allocated
If you’re writing a bid document geared towards procuring a grant, it’s really worth speaking to past beneficiaries in order to ascertain how they gained funding. Check that what you are offering is a requirement for the grant, and make sure that you are compliant with all regulations relating to the allocated amount being offered. Review past feedback that was issued following previous bids.

Review past proposals
When it comes to bid writers evolving their writing style, nothing works as well as conducting reviews of past bids to see where improvements could be made. Looking at both your own, and other bidder’s past documents will provide an ideal foundation for determining what could be enhanced in future bids to the same company.

Organise focus groups
Run focus group meetings before the bid is due to be written, in order to gain a thorough grounding in to what needs to be included in the bid, and developing the ideal proposition for the bid writer to attract the eye of your evaluator to optimise the chances of a positive result.

Check statistical data
Look over any data which is available that can lend insight in to the chances of being accepted for funding proposals, and the best possible way to pitch to secure what you need from the contract. As a proposal writer, having a really good knowledge of what is likely to be received positively will support you to shape your proposal.

 

Fit To Bid FAQs

Why tender writers should have stock policies in place

In bid writing, there are always questions which we can come to expect as a matter of course. These include the basics for bid writers, such as requests for a company history, organisational structures and financial information, and then more detailed requests for information surrounding policies and procedures. Most bids these days, particularly across the Public sector, are extremely hot on subjects such as equality, health and safety, the environment and quality management.

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The bid writers’ guide to compliance checklists

Mention the words ‘compliance checklist’ to the majority of bid writers and you’re likely to be met with a series of sighs and groans.

No-one actively seeks out this peculiarly soul-destroying administrative task for pleasure, but a great checklist in place can make the difference between winning and losing any given bid. Also known as the compliance requirements list, or requirements checklist, this document forms the foundation of your response as it works out how points will be allocated by the evaluator, and keeps your bid writing on target for a successful outcome.

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What should bid writers do to prepare for a tender?

There are many things which organised bid writers can do prior to the receipt of a bid, in order to ensure that all the necessary provisions are in place when the RFP lands, to produce a compliant document within what are often tight deadlines. The preparation stage for any new bid is an important part of the overall process, giving proposal writers the opportunity to implement measures for the effective running of the bid writing process, and freeing up space to focus upon writing when the document actually lands in their inbox.

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Things to do before you start writing

Tendering for public sector contracts is conducted according to a set process, hopefully supported by a knowledgeable bid manager and a robust bid management system. However, tender writers have varying levels of support depending upon the company which they are writing on behalf of, and even the most talented tender writer can find that there is insufficient pre-work done when a bid document lands on their desk to be completed.

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The benefits of bid writing for the public sector

The public sector spends a huge amount each year and is always looking for new suppliers. This is great news for organisations looking to increase their customer base and generate further revenue through the pursual of public sector opportunities. No matter what size your organisation is, it’s definitely worth trying to win bids within this sector, as there are a wealth of opportunities if you develop a compelling document.

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The bid writer’s guide to reading between the lines

Whenever a proposal writer approaches an ITT or RFP, there are usually three different elements to fill out. The first is the process of offering unsolicited information about the company bidding, to give a great overview of the proposed solution. The second is the response to specific questions within the document, which need to be answered compliantly. The third is the unspoken, but perhaps the most important aspect of any tender writing response – the questions which are unstated, but written between the lines for the proposal writer to discover.

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