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If you are new to tendering you many not be familiar with the concept of the PQQ, or Pre-Qualification Questionnaire. The PQQ is a document designed to let your potential customer know all about your organisation, before making a decision to formally invite you to bid for a project as service provider.

Many bid writers think of the PQQ as being a bit like a preliminary job interview, or application form. While the document won’t secure you a project, it lets your customer know that you are operating within the right sphere of industry to have the skills and resources required to provide the service which they are seeking.

The PQQ is essentially an information-gathering exercise to qualify your company for the next round of consideration. It usually consists of a series of questions including:

  • Company name
  • Type of company
  • VAT number
  • Registered addresses and contact details
  • Named contact for the project
  • Experience, skills and resources at a high level
  • Any credentials, industry qualifications or systems which you currently have in place
  • Basic details about administrative processes such as health and safety measures, equal opportunities procedures and other policies.

In addition, the PQQ is likely to contain questions pertaining to your financial status and stability, and a high-level outline of your experience as an organisation, when it comes to delivering projects such as the one which the customer will be looking for.

Although the PQQ can seem pretty basic on first glance, it is actually the bid writer and bid manager’s opportunity to get a foot in the door of the customer’s firm, by demonstrating that you are a good candidate to reach the shortlist of service providers. Therefore, it stands to reason – just as you would with a preliminary job interview – that you should give the PQQ the respect and attention which is deserves.

Even though the PQQ may seem basic, issuing one prevents a lot of subsequent hassle and administration for the company requesting it. It enables them to identify which of the potential service providers are fit to meet their required criteria, and also provides a great opportunity for the bidding company to express their intention to deliver, and open up communications channels for subsequent correspondence when the ITT comes through.

If you are unsure how to proceed when issued with a PQQ, one of our experienced bid writers will be more than happy to support you, walking you through the process and supporting your company to succeed to the next round of selection for the project.

 

PQQ FAQs

What is a PQQ (Pre-Qualification Questionaire)

If you are new to tendering you many not be familiar with the concept of the PQQ, or Pre-Qualification Questionnaire. The PQQ is a document designed to let your potential customer know all about your organisation, before making a decision to formally invite you to bid for a project as service provider.

Read More >>

Know your competitors before you complete you PQQ

Considering the act of competitor research in a PQQ process may bring to mind images of espionage and underhand tactics, but the truth is that any informed organisation will take time to understand their competitors’ strengths and weaknesses, prior to deciding to a bid for a contract.

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The proposal writer’s guide to compiling your document template

Making space and time for dealing with a huge influx of bids is essential for busy proposal writers looking to manage their workload and get everything in on time. Even the most basic template for your document can support you to save time and get things produced to a professional standard, regardless of how tight your deadlines may be.

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Where do I find tender opportunities?

Many small enterprises assume that penetrating the public sector is the most challenging element of the bid process. However, government policies are geared towards encouraging competition from small businesses, leading to around sixty percent of local authority contracts going to small and medium sized businesses. Sixteen percent of all businesses that have won EU contracts are micros (consisting of ten or fewer employees).

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The bid writing checklist

When you’re in the midst of bid writing a new project, sometimes it can seem as if there are so many things to consider, it’s impossible for the bid manager to keep track of it all. With content coming through from subject experts sporadically, questions to the client going unanswered for days on end, and an ever-approaching deadline, it can sometimes seem as if the range of considerations which go in to securing a completed bid document are endless.

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Tender writing checklists for bid/no-bid decisions

Tender writing is challenging at the best of times, without the bid writing team wasting their time on the development of needless bids. Writing proposals for tenders which are not viable or have no chance of securing business for the organisation can create a resource shortfall, wasting valuable time, effort and energy on the creation of documents which won’t result in a successful bid.

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Considerations for outsourcing proposal writing

When faced with a large number of bids to write, every organisation at some point considers whether or not to outsource their proposal writing activity to a skilled proposal writer. There are a number of factors involved with deciding if outsourcing is the best solution for your company, including the resource you have, the size of the bid and the time you can spend upon proposal writing.

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Four critical questions to answer in bid writing

When the average writer develops material for a response, the most natural thing to do is answer the questions within the RFQ or RFP, enabling the customer’s own structure to determine the way in which our responses will be organised. While this is usually an outstanding way of providing material, there are also further questions which every bid writer needs to include in their response, whether it is solicited or not.

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Creating space for your bid writing

The writing process is usually one which involves a number of attributes. Creativity, discipline, focus and commitment are just a few of the words which can describe bid writing, mixed in with a heady dose of self-discipline, organisation and best practice. If all this seems a little too good to be true, it’s worth thinking about the last time you sat down in your role as bid writer, and produced some great compliant copy. The likelihood is, you managed to somehow shut out the rest of the world and focus intently upon what you were writing. You produced the copy in a kind of haze of intent, without allowing the rest of the world to intrude upon what you were doing.

Read More >>

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