When you’re in the midst of bid writing a new project, sometimes it can seem as if there are so many things to consider, it’s impossible for the bid manager to keep track of it all. With content coming through from subject experts sporadically, questions to the client going unanswered for days on end, and an ever-approaching deadline, it can sometimes seem as if the range of considerations which go in to securing a completed bid document are endless.
One of the most effective ways of managing your bid writing process from start to finish is by developing an in-house bid management checklist, so when invitations come in, you and your team know exactly what process you each need to follow in order to fulfil the requirement. There are a number of benefits to having a slick process in place, including:
- The ability to agree roles and responsibilities before a bid request enters the team
- Having a set document to hand which can be disseminated, showing each element of the bid creation process
- Aligning activities with the end result, ensuring that contributors remain focussed
- Enabling the team to fall back on a set checklist, meaning that no element of the bid production process is left undone.
Developing a reliable process involves brainstorming each key aspect of your overall bid process, and documenting the sections which you need to cover in order to produce a compelling, compliant document every time for your customers. The following aspects of the bid process need to be incorporated within the bid writing checklist:
- RFP analysis (reviewing the document, analysing the questions, distributing the document to key participants within your organisation)
- Including partners (considering partnerships, establishing resources, preparing agreements, engaging stakeholders)
- Establish the Technical Strategy (competitor SWOT analysis, partnership agreements, strategy meeting)
- Bid writing (draft outline, prepare schedule, establish submission details and work out timescales for creation of document)
- Assess personnel (collate CVs, review personnel checklists, prepare matrix of skills)
- Collate references (gain sign-off for referees to testify on your behalf, select case studies)
- Review and submittal (proofread document, check compliance, produce and deliver).
Although this is a rudimentary sketch of some of the things which you can incorporate within your bid writing checklist, it provides a basic framework which you can optimise in line with your organisation’s established processes. By developing your checklist well in advance of your bid request, you will be in an ideal position to progress rapidly when you gain receipt of your tender invitation.
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When you’re in the midst of bid writing a new project, sometimes it can seem as if there are so many things to consider, it’s impossible for the bid manager to keep track of it all. With content coming through from subject experts sporadically, questions to the client going unanswered for days on end, and an ever-approaching deadline, it can sometimes seem as if the range of considerations which go in to securing a completed bid document are endless.Read More >>
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The writing process is usually one which involves a number of attributes. Creativity, discipline, focus and commitment are just a few of the words which can describe bid writing, mixed in with a heady dose of self-discipline, organisation and best practice. If all this seems a little too good to be true, it’s worth thinking about the last time you sat down in your role as bid writer, and produced some great compliant copy. The likelihood is, you managed to somehow shut out the rest of the world and focus intently upon what you were writing. You produced the copy in a kind of haze of intent, without allowing the rest of the world to intrude upon what you were doing.Read More >>