Bid writers face a host of challenges when it comes to producing an outstanding bid, and one of the most onerous yet critical ones is completing the proposal evaluation, editing and proofreading process. Most bid writers feel exhausted at the culmination of a lengthy proposal production project, and the last thing one wants to do is spend further time reading back the document and checking for errors. However, even a simple error can mean the difference between winning and losing, which reinforces the fact that proposal evaluation, proofing and editing is the most important element of the overall bid writing process.
Proofing does not just relate to the correction of typing and spelling errors. There are also other factors to consider when reviewing the penultimate draft of the proposal document, including checking the layout and assessing content for ease of reading and accuracy. Having a basic proofreading checklist in place will support you as bid writer to locate any errors which may have crept in to the document, in addition to sense-checking for compliance issues and reviewing the overall format of your document.
Consider including the following review points within your checklist:
- Make sure your sentences and paragraphs are short, businesslike and easy to read for your evaluator
- Check the structure of your document carefully to make sure it represents an accurate reflection of the RFP
- Break up large pieces of text with bullet points
- Check that there are a sufficient number of images in place to make the document accessible and engaging
- Check that your chosen typeface is consistent throughout the document, and is the right size throughout
- Make sure that content supplied by other stakeholders and contributors reads in the same ‘voice’ as the material which you have provided
- Check each sentence for grammatical, typographical or spelling errors, paying particular attention to the customer’s company name and preferred language use
- Read through for logical structure when delivering your proposition
- Pay special attention to headers and footers, as these are the places where errors are most likely to go unnoticed.
Having all of these elements of the editing process in place for each bid will support you to produce a cohesive, well-written and perfectly formatted document, without risk of errors which could lead to non-compliance. The best writers engage someone to help them with the proofreading process, understanding that at times they may be too close to the content themselves, to gain an objective insight in to the material which needs to be presented.
Red Review & Evaluation FAQs
There is an urban myth in the proposal world about a group of proposal professionals who were drafted in to write an outstanding response to an invitation to tender. According to popular legend, the bid writer did an outstanding job, as did the manager and the rest of the team, and the company bidding were more confident than ever before that they had written the best possible response. The bid was going to win. It was inevitable.Read More >>
Bid writing is one of the most competitive industries out there. In a culture where children are told that there is no such thing as ‘coming last’, our industry stays firmly entrenched in a win or lose scenario. If you lose a bid, you’ve lost, and there is no runner-up prize for organisations that come a close second.Read More >>
Even the best Bid Writers and Managers can be daunted by the proposal evaluation process. Many companies can fall down when it comes to establishing why a bid did not succeed with their clients, or taking time prior to submission to assess their near-complete document for compliance.Read More >>
When the average bid writer approaches a new document, the chances are that thoughts of the evaluator who will be receiving the bid will not be far from their mind. Proposal writers understand the sway which every evaluator has, and their unseen presence permeates the full remit of the bid management process, leading to the bid manager and bid writers viewing the document objectively, in an effort to judge compliance without bias.Read More >>
Organisations that have a solid bid team behind them can often get the proposal process down to a fine art. They understand the various propositions which they can offer, and have usually developed a comfortable process involving the validation of bids, storyboarding, and drafting compelling proposals for their customers.Read More >>
Putting together a trustworthy and believable evaluation plan is a fundamental element of the bid writing process. A sound evaluation plan helps your customer to understand exactly what you are going to deliver, and the way in which they can assess the progress of your project. In essence, it is a way of answering the question, “What does success look like?” for your customer. A good evaluation plan is the cornerstone of subsequent development of service level agreements and key performance indicators, enabling your client to ascertain whether or not your project is delivering according to plan.Read More >>
Bid writers face a host of challenges when it comes to producing an outstanding bid, and one of the most onerous yet critical ones is completing the proposal evaluation, editing and proofreading process. Most bid writers feel exhausted at the culmination of a lengthy proposal production project, and the last thing one wants to do is spend further time reading back the document and checking for errors. However, even a simple error can mean the difference between winning and losing, which reinforces the fact that proposal evaluation, proofing and editing is the most important element of the overall bid writing process.Read More >>
Anyone who has requested feedback from a failed tender has probably suffered from receiving the usual standard responses. Well over half of people who get back to failed bidders come up with the usual reason for not choosing the tenderer as a preferred supplier:
“It all came down to cost in the end.”
Even the best bid writers and managers can be daunted by the proposal evaluation process. Many companies can fall down when it comes to establishing why a bid did not succeed with their clients, or taking time prior to submission to assess their near-complete document for compliance.Read More >>
Bid evaluators have a tough task. Not only do they need to stay up until the small hours wading through masses of documents, they are also charged with the role of picking out key elements of each to determine the quality of the bid, weeding out the businesses which they feel won’t deliver, in order to secure the services of the best possible provider. When you consider the fact that the average bid evaluator probably has around ten proposals to read through, it suddenly becomes easier to understand when they fail businesses for the smallest errors.Read More >>