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Even the best Bid Writers and Managers can be daunted by the proposal evaluation process. Many companies can fall down when it comes to establishing why a bid did not succeed with their clients, or taking time prior to submission to assess their near-complete document for compliance.

It can be tempting for busy organisations to run from one project to another in the bid environment, trying to keep up with invitations to tender and meet the somewhat tight deadlines any bid environment faces on a day to day basis. Failing to complete a proposal evaluation can mean that you don’t evolve as a bid writing team, and are at risk of making the same mistakes over and over again. Proposal evaluation is critical for businesses to grow and strengthen, increasing their win rate and ensuring that lessons learned are recorded, and taken in to consideration for future projects.

The recipient of your document will not have access to all the logic, planning and consideration that went in to your bid. They only have the words you have provided to them to assess your proposal, meaning that you need to closely monitor your responses to ensure compliance.

At Tenders-UK, we have a superb team of independent proposal evaluators on hand to support you through the entire process, considering your document with an objective eye. Even the best writers can become ‘word blind’ as they work through lengthy tenders, and sometimes outsourcing your evaluation process is the only way to catch omissions which could lead to a negative response.

The only way to truly see what the evaluator does is to have the proposal evaluated by an independent evaluator who has not been involved in the proposal writing process.

We can work with you to evaluate a one-off bid or over an extended period to develop your own proposal evaluation skills. We also provide services to review documentswhich you have submitted that may not have been successful, to identify any opportunities you have for improvement and work with your team to support future success.

To find out more, contact us and see how our proposal evaluation process can help you to generate more money through successful submission of outstanding bid documents.

Red Review & Evaluation FAQs

What’s in a name?

There is an urban myth in the proposal world about a group of proposal professionals who were drafted in to write an outstanding response to an invitation to tender. According to popular legend, the bid writer did an outstanding job, as did the manager and the rest of the team, and the company bidding were more confident than ever before that they had written the best possible response. The bid was going to win. It was inevitable.

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Understanding your evaluator’s scoring system in bid writing

Bid writing is one of the most competitive industries out there. In a culture where children are told that there is no such thing as ‘coming last’, our industry stays firmly entrenched in a win or lose scenario. If you lose a bid, you’ve lost, and there is no runner-up prize for organisations that come a close second.

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The Proposal Evaluation Process

Even the best Bid Writers and Managers can be daunted by the proposal evaluation process. Many companies can fall down when it comes to establishing why a bid did not succeed with their clients, or taking time prior to submission to assess their near-complete document for compliance.

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The bid writer’s guide to swaying an evaluator’s decision

When the average bid writer approaches a new document, the chances are that thoughts of the evaluator who will be receiving the bid will not be far from their mind. Proposal writers understand the sway which every evaluator has, and their unseen presence permeates the full remit of the bid management process, leading to the bid manager and bid writers viewing the document objectively, in an effort to judge compliance without bias.

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Thinking from the purchaser’s perspective

Organisations that have a solid bid team behind them can often get the proposal process down to a fine art. They understand the various propositions which they can offer, and have usually developed a comfortable process involving the validation of bids, storyboarding, and drafting compelling proposals for their customers.

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The bid writer’s guide to developing an evaluation plan

Putting together a trustworthy and believable evaluation plan is a fundamental element of the bid writing process. A sound evaluation plan helps your customer to understand exactly what you are going to deliver, and the way in which they can assess the progress of your project. In essence, it is a way of answering the question, “What does success look like?” for your customer. A good evaluation plan is the cornerstone of subsequent development of service level agreements and key performance indicators, enabling your client to ascertain whether or not your project is delivering according to plan.

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Proposal evaluation, editing and proofreading of tenders

Bid writers face a host of challenges when it comes to producing an outstanding bid, and one of the most onerous yet critical ones is completing the proposal evaluation, editing and proofreading process. Most bid writers feel exhausted at the culmination of a lengthy proposal production project, and the last thing one wants to do is spend further time reading back the document and checking for errors. However, even a simple error can mean the difference between winning and losing, which reinforces the fact that proposal evaluation, proofing and editing is the most important element of the overall bid writing process.

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Proposal Evaluation – Why proposal evaluation is critical

Anyone who has requested feedback from a failed tender has probably suffered from receiving the usual standard responses. Well over half of people who get back to failed bidders come up with the usual reason for not choosing the tenderer as a preferred supplier:
“It all came down to cost in the end.”

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Outsourcing the bid evaluation process

Even the best bid writers and managers can be daunted by the proposal evaluation process. Many companies can fall down when it comes to establishing why a bid did not succeed with their clients, or taking time prior to submission to assess their near-complete document for compliance.

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Making the bid evaluator’s life easier

Bid evaluators have a tough task. Not only do they need to stay up until the small hours wading through masses of documents, they are also charged with the role of picking out key elements of each to determine the quality of the bid, weeding out the businesses which they feel won’t deliver, in order to secure the services of the best possible provider. When you consider the fact that the average bid evaluator probably has around ten proposals to read through, it suddenly becomes easier to understand when they fail businesses for the smallest errors.

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